Administrative Assistant

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Penn State Animal Diagnostic Laboratory (ADL) is looking for an enthusiastic, team-oriented individual to fill our Administrative Assistant position. You will be fully on-site at the University Park ADL facility and become a critical part of a team that is focused on providing exceptional diagnostic services to the animal agricultural producers of Pennsylvania.

In this position, you will:

• Provide broad management and administrative support and oversight for the ADL team, including the Director, faculty and staff.

• Manage the ADL client/customer (primarily veterinarians, livestock and poultry farmers) experience, including receiving and responding to inquiries, addressing feedback, and ensuring customer satisfaction.

• Produce and submit reports and documentation for internal and external stakeholders, including granting agencies.

• Complete paperwork and processes required to fill ADL personnel vacancies, hire student employees, and arrange for visiting scholars. Assist with interview scheduling and other aspects of the hiring process.

• Work with the ADL Quality Management team to manage equipment inventory, as well as ensuring appropriate retention of records to meet internal and external requirements.

• Collaborate with peers at the other Pennsylvania Animal Diagnostic Laboratory System partners to ensure smooth administrative operations across the system.

• Help plan veterinary continuing education events, including providing certificates and documentation to participants.

• Assist with other duties as requested.

• Have an opportunity to work with an excellent group of team members, in a great working environment!

This is a limited term position funded for one year from date of hire with excellent possibility of refunding.

EDUCATION AND EXPERIENCE:

This position will be filled at the senior support level and minimum requirements include an associate's degree and 4 or more years of relevant experience, or an equivalent combination of education and experience.

APPLICATION INSTRUCTIONS:

You must submit at least 1) a resume, 2) a cover letter explaining your interest in and suitability for this position, and 3) the names of three references.

If you feel that you have the experience, skills, knowledge, and attributes to help you be successful in this position, please apply as directed! You can contact the chair of the search committee, and ADL Director, Dr. Ernest Hovingh (eph1@psu.edu, 814-863-3745), if you have any questions.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is:

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS: