Executive Assistant

The Executive Assistant is responsible for providing administrative
and strategic support to the Managing Principals. This position manages a wide range of
administrative and operational tasks in a fast-paced environment. The Executive Assistant will ensure the
executive's time is efficiently managed and will provide key support in driving
the business forward.

Essential Duties & Responsibilities

• Manage and prioritize the executive's
  calendar, including scheduling internal and external meetings, site
  visits, and travel. Ensure the executive is informed of upcoming
  commitments and any conflicts or changes.
• Prepare, edit and proof correspondence,
  reports, presentations, and other materials for executive review.
• Organize, prepare agendas, coordinate
  attendees and manage logistics for internal and external meetings with
  project teams, contractors, and clients.
• Prepare and submit executives expense
  reports and reconcile credit card statements for processing and
  reimbursements.
• Organize and manage travel arrangements,
  including flights, accommodation, ground transportation, and site
  logistics.
• Handle confidential information with a high
  degree of integrity and discretion. Maintain a high level of professionalism
  when managing sensitive communications and executive decisions.
• Provide support to ensure the smooth functioning of the corporate
  office, including maintaining office equipment, ordering supplies and
  coordinating with the building's property management and security teams. Provide back-up telephone and front desk coverage weekly when needed.
• Build and maintain strong relationships with internal and external
  stakeholders, including employees, clients, vendors, and subcontractors. Ensuring clear and effective communication.
• Ensure that all interactions and communications reflect a professional
  image of the company.
• Handle special projects and tasks as assigned to support various
  initiatives and goals.

Knowledge, Experience, and Special Skills Required

• Three (3) to five (5) years in an executive assistant role preferably
  supporting senior management.
• High
  school diploma or equivalent; associate or bachelor's degree in business
  administration or a related field is a plus.
• Exceptional organizational
  and time management skills.
• Excellent written and verbal communication skills.
• Proficiency
  in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with
  Procore and Bluebeam is a plus.
• Strong
  attention to detail and ability to multitask.

Job Demands

May be exposed to heavy machinery/equipment, hazardous chemicals and
extreme weather conditions. A minimum of 40 hours per week is required. Works hours will vary depending on project
specifications, and may involve overtime, weekends and night work.

The above statements are intended to describe the general nature and
level of the work required. They are not
exhaustive lists of all duties and responsibilities, knowledge, skills,
abilities, physical job demands and working conditions associated with the
job. Successful candidates will seek
additional duties to master.

Coakley & Williams Construction is an Equal Opportunity and
Affirmative Action Employer committed to diversity and inclusion in the
workplace. All qualified applicants will receive consideration for employment
without regard to sex, race, color, age, national origin, religion, physical
and mental disability, genetic information, marital status, sexual orientation,
gender identity/assignment, citizenship, pregnancy or maternity, protected
veterans' status, or any other status prohibited by applicable national,
federal, state, or local law. Coakley & Williams promote a drug-free
workplace.