Program Coordinator II

Rutgers University

United States, New Jersey, New Brunswick

Mar 26, 2025

Position Details

Position Information

Recruitment/Posting Title	Program Coordinator II
Job Category	URA-AFT Administrative
Department	Enrollment Mgt Admin - NB
Overview	The Division of Enrollment Management at Rutgers University-New Brunswick ( EMNB) is comprised of eight student facing and administrative units: Undergraduate Admissions, Graduate Admissions, the Office of Financial Aid, the Office of the Registrar, and the One Stop Student Services Center, as well as business, information technology, and analytics administrative teams. The division employs over 120+ full-time staff and an additional 200+ student employees to fulfill its mission. The division is driven by research, galvanized by progress, and motivated by a relentless commitment to student access and academic excellence. It works at the intersection of administration and innovation to set enrollment strategy, foster student success, and inform university policy and practice. EM-NB attracts the best and brightest students to Rutgers' flagship campus, supports them through their time on the banks, and celebrates their graduation each year. The Office of the Registrar serves as the custodian of student academic records. Through personalized, high-quality service, the office maintains accurate and confidential student records, supports registration, transcripts and verifications, posting of grades and degrees, changes in residency, registration calendars, name and address changes, and awarding of diplomas, all while ensuring compliance with relevant policies and regulations. It provides and maintains essential processes and responds to inquiries with confidentiality and integrity for students, faculty, and administrators.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Program Coordinator II for the Office of the Registrar at The Division of Enrollment Management ( EMNB). Among the key duties of the position are the following: Performs diversified clerical duties. Maintains department files and upload files to Perceptive content and/or shared drive as needed. Provides assistance as it relates to transcripts, verifications, grading and registration. Answers phones and assists with Salesforce emails as needed. Checks and responds to Rutgers emails as received.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Nonexempt
Grade	03
Position Salary
Annual Minimum Salary	50065.00
Annual Mid Range Salary	62252.00
Annual Maximum Salary	74438.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in a related field or an equivalent combination of education and/or experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Clerical experience, secretarial experience, advanced training or college-level study. Ability to record and maintain data in multiple formats. Ability to communicate effectively. Effective client service skills. Ability to learn to manipulate multiple and complex mainframe screens and maintain records on several different Web based systems such as REGIS, EGCS, ODA, Official Transcripts system, electronic transcripts system and all registration related systems.
Preferred Qualifications	Experience with academic records.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	25ST0588
Posting Open Date	03/26/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Busch (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement