Administrative Associate 1

Position Overview:
The Department of Sociology in the College of Liberal Arts is seeking to fill Administrative Associate 1 position. This position works with the department chair, department administrator, and faculty committee chairs of the department, as well as manages administrative services and projects that support the key goals and responsibilities of the department. This position is responsible for all aspects of the promotion, tenure and salary processes, faculty searches, communications and major events. This position requires a high level of skill and experience with a broad range of competencies to support and enhance the academic, professional and community mission of the Department.

This is a 100% time, 12-month continuous Civil Service position. This position is hybrid, requiring in-office presence at least 3 days a week and reports to the department administrator.

Priority review of application materials will begin on April 14th. The job posting will be removed from our job site end of day on April 18th.

Job Responsibilities:
Administrative/Faculty Affairs - 55%

• Promotion, Tenure and Salary Committee
  • Manage promotion and tenure reviews, appraisal of probationary faculty, annual reviews of faculty performance (FARSs), and faculty searches (25 faculty).
  • Coordinate the outreach and collections of all materials and letters for promotions and compile PT&S dossiers for college and university review.
• Faculty & Staff Award Dossiers
  • Coordinate the outreach and collections of all materials and letters for faculty and staff award nominations and compile dossiers to prepare for university, national and international awards, furthering the mission of the department.
• Other Faculty Affairs Administration
  • Responsible for organizing and maintaining all governance documents.
  • Evaluates administrative processes and participates in department strategic planning sessions; policies/procedures/governing documents, and facilities to improve workflow and efficiency.
  • Responsible for organizing all documents related to faculty searches.

Departmental Communications, Events and Promotion - 45%

• Department Events and Promotions
  • Oversee, plan and implement department events, consulting with the relevant department committee or faculty sponsor. Events include the Sociology Research Institute, Workshop Series, retreats, conferences, welcome reception each fall for new faculty and graduate students, and visiting lecturers.
  • Oversee all workshop event logistics; including setting up/monitoring concurrent zoom sessions for the department workshop series, editing the recordings and posting them to the website after each workshop.
  • Manage all event budgets; submit contracts for venues and order refreshments; advertise; and maintain on-line events calendars.
  • Provide administrative support by making travel arrangements, planning and scheduling visitor itinerary, and corresponding with visitors, faculty and staff.
  • Research and recommend event planning that engages the local and academic community, such as book release celebrations.
• Department Communications
  • Provide oversight of the department's website. Serves as the department's website administrator. Develop internal and external communication strategies, priorities and messages, specifically to maintain updated web content.
  • Assist in advertising professor research; oversee checking google scholar citations and updating them.
  • In collaboration with the chair, department administrator, and development officer, establish and maintain important external relationships with professional, academic and community partners, including alumni.
  • Uses Google Applications to collaborate with faculty and graduate committee members, in real time, to edit items like faculty annual reviews; uses Google Forms to collect and track community feedback and collect RSVPs for event programming, and Google Sites to build event websites.
  • Works closely with key staff to manage/update Sociology's intranet site, which serves as a one-stop, how-to information hub, helping graduate students track their milestones and faculty manage their grants and finances.
  • Designs the department's marketing materials, such as flyers and posters, annual reports, and slide presentations.

Required Qualifications:

• BA/BS or a combination of related education and work experience to equal four (4) years, to include two years' experience supporting an academic unit in a college or university setting; applies knowledge and skill to recurring task or activity with emphasis typically on precision and timeliness of execution.
• Excellent computer skills in Google and Microsoft Office applications.

Preferred Qualifications:

• Higher education work experience with knowledge of collegiate policies and procedures related to faculty promotion and tenure. Experience working with CLA Dossier Builder.
• Experience working with faculty and students in higher education setting strongly preferred. Leadership or program coordination experience.
• Prior experience with supporting academic administrative professionals.
• Prior work experience or coursework within the social sciences.
• Experience working with Drupal for website content management.
• Excellent verbal and written communication skills to include proofreading, spelling, and grammar.
• Proven ability to work independently with highly confidential materials.
• Excellent organizational skills, to include multitasking and time management, and ability to prioritize tasks in a fast-paced work environment.
• Prior experience with electronic calendaring.

About the Unit

The Department of Sociology consists of 25 faculty, over 50 graduate students, and over 500 undergraduate majors. We are one of the premier departments in the College of Liberal Arts, and we offer stimulating courses, conduct renowned, cutting-edge research, and are leaders in public sociology. In our department, we strive to challenge our students intellectually and help them get involved in research on campus while supporting a diversity of viewpoints and experiences. We are deeply committed to diversity and seek to provide a productive and supportive environment for all faculty, staff, and students.

For additional information about the department, please visit the Department of Sociology website, at cla.umn.edu/sociology.

About the College of Liberal Arts

Home to the arts, social sciences and humanities disciplines and programs, the College of Liberal Arts is the largest college in the University of Minnesota and comprises 31 academic departments, and over 20 interdisciplinary research centers and administrative/support units. CLA has over 1,300 faculty and staff spanning research, teaching, advising, outreach, and administrative functions. CLA units reside in over twenty buildings on the East Bank and West Bank of the Twin Cities campus. CLA enrolls nearly 13,000 undergraduate students, over 40% of the undergraduate enrollment on the Twin Cities campus, 1,400 graduate students, and has an annual all-funds budget of $290 million.

CLA is a destination for curious, compassionate individuals who are committed to making our increasingly interdependent and diverse global community work for everyone. That foundational commitment begins in our CLA Constitution. CLA is committed to increasing enrollment of underrepresented and under-resourced students, diversifying our faculty across all disciplines, recruiting, and retaining a diverse staff, and promoting the expression and exploration of diverse perspectives and viewpoints-so that we all gain the background knowledge and analytical skills we need to understand and respect differences.

Diversity, Equity, and Inclusion in CLA

Working in CLA

The Benefits of Working at the U

Pay Range: $50,003.20 - $59,009.06 annually; Hourly rate $24.04 - $28.37; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

Priority review of application materials will begin on April 14th. The job posting will be removed from our job site end of day on April 18th.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).