UMAA Accounting Manager

Reporting to the CFO, the Accounting Manager supports the Association by ensuring stakeholders have accurate financial information, with a control framework in place to minimize the risk of misappropriation, misstatements or errors, and by working with the University's human resource staff to provide human resource support services. The Accounting function includes support from a Finance Specialist and a part-time accounting student worker.

Essential Functions*

Financial accounting, reporting and compliance (80%)

* Responsible for the preparation and distribution of monthly financial statements and information to internal and external stakeholders.
* Maintain schedules and reports that support balance sheet and profit and loss report totals.
* Stay abreast of current GAAP guidelines and modify accounting and reporting processes to adhere to these guidelines.
* Work with UMAA leadership and staff to ensure the financial information distributed is understood and meets their needs.
* Monitor financial activity relative to budget, work with staff to alert them to variances, work with staff to create quarterly forecasts.
* Enter transactions and budget entries in the University's Electronic Fund System (EFS).
* Review and approve A/R, A/P and payroll journal entries. Prepare complex journal entries.
* Manage financial information exchanges between software platforms.
* Prepare monthly bank and other account reconciliations. Reconcile subsidiary ledgers (AP/AR/EFS) to the trial balance.
* Work with CFO and staff to ensure there are appropriate internal controls.
* Monitor cash balance and requirements; recommend cash transfers as needed.
* Initiate transfers from various investment funds to and from operating and University funds.
* Complete preparations for annual audit and work with auditors during the audit.
* Coordinate and perform fiscal year-end accounting procedures and closing processes.
* Coordinate preparation of IRS Form 990 and other annual tax and statutory filings with accounting firm. Provide financial information as needed.
* Complete annual IRS forms 1099 and 1096.
* Process Federal and State quarterly estimated UBI tax payments and annual MN Sales Tax report.
* Serves as a liaison with external vendors and departments with invoices and billings.

Payroll and human resources (10%)

* Process employee hiring, terminations, salary adjustments and annual continuations documentation.
* Review summary payroll journal entries. (Payroll and benefits, and detailed accounting, are administered by University.)
* Connect staff with appropriate University human resource support to address HR-related questions, FMLA leave, and other needs.

Other Functions:

Other duties as assigned (10%)
* Manage postage account balances and transfers.
* Work with the manager of the Minnesota Alumni Market to reconcile financial information and oversee sales tax reports.
* Provide support to CFO for Board of Directors and Finance/Audit Committee materials and meetings.
* Provide support at major UMAA events.

* The Employer retains the right to change or assign other duties to this position.

Minimum Qualifications:

* Bachelor's Degree in accounting, finance, or related field with four years of professional finance or accounting experience, or eight years of equivalent education and experience .
* Proficiency with MS Excel, MS Word, Google Apps, and accounting systems.
* Detail oriented and the ability to enter data accurately and efficiently.
* Ability to work independently; strong organizational skills.

Preferred Qualifications:

* Proficient with Microsoft Dynamics GP or Microsoft Business Central.
* Proficient with University of Minnesota PeopleSoft (EFS & HRMS).

The University of Minnesota Alumni Association fosters a lifelong spirit of belonging and pride by connecting alumni, students, and friends to the University of Minnesota and each other. The Association advocates for the University and its alumni with a credible, independent, and collaborative voice. The University of Minnesota Alumni Association currently has a flexible working environment that allows for in-person and remote work.

Pay Range: $70,000 - $85,000; depending on education/qualifications/experience

Time Appointment: 75%-100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).