Student Life Administrative Coordinator

The Student Life Administrative Coordinator reports to the Director of Student Life Administration and is responsible for providing administrative and organizational support to all areas of Student Life. This includes coordinating student HR processes and procedures while ensuring compliance and monitoring best practices for recruitment, onboarding, and development of student workers from the context of their employment. One of the largest employers of students on campus, Student Life employs a diverse and talented staff of more than 900 student workers in various positions.

This individual will also work as a member of the Student Life Administration team supporting a diverse group of eleven departments with unique needs.

This position will work primarily on campus in the Student Life Administrative Suite. Work hours are Monday - Friday, 8:00am to 4:30pm with some flexibility for nights and weekends as needed.

Essential Functions

• Serve as a partner to department directors and leadership for all student employment functions, including recruitment and ensuring compliance with employment-related laws, regulations, and policies
• Promote and support equity, diversity, inclusion and access in the recruitment and retention of student workers and temporary/casual employees for Student Life
• Coordinate onboarding processes for student workers
• Process upwards of 300 I-9s annually for student workers, temporary/casual employees, and new staff hires
• Review and approve student employment paperwork and other transactional human resources procedures for the department

Work Responsibilities

Student and Temporary/Casual Recruitment (45%)

• Coordinate with Student Life directors and leadership to effectively recruit a skilled, enthusiastic, and diverse base of student personnel to support the department mission of serving all students and the greater University community by enriching the campus experience and encouraging lifelong wellbeing
• Review, approve, and process departmental hiring, termination, and other forms that are submitted by supervisors of student workers and temporary/casual employees, ensuring that requests are submitted accurately and according to University Human Resources Management System (HRMS) guidelines and definitions
• Utilize proactive recruitment strategies to efficiently fill open student positions
• Work with each department director to develop and maintain a consistent and up-to-date job description for each student and temporary/casual position
• Promote continuity planning for key positions while partnering with department leadership to assess ongoing staffing needs
• Initiate, create, and generate staffing reports upon request by area managers or department leadership
• Maintain a well-organized Student Life folder, updating forms as needed, to serve as a resource and toolkit for managers of student employees

Onboarding, Engagement, and Development (25%)

• Serve as the primary I-9 administrator for student workers, temporary/casual employees, and new staff hires in Student Life, meeting with upwards of 300+ new hires annually to process their I-9s and ensure the verifications are complete and within compliance of federal laws and University policies
• Maintain a canvas training module to serve as the onboarding manual for all Student Life student positions, ensuring consistency in performance management and expectations across the department

Time and Absence Administration (20%)

• Serve as a Time and Labor Administrator for students within the division of Student Life
• Provide training on PeopleSoft HRMS time reporting and approvals to student personnel and department managers while ensuring accurate timekeeping and approvals for student positions across all areas of the department
• Establish appropriate pay steps and levels for student positions, in conjunction with department's Senior Leadership Team
• Ensure proper reporting lines are established through Position Management in PeopleSoft HRMS

Additional Duties as assigned (10%)

• Assist with division initiatives including:

Champ Awards, Tabling, Champ's Closet, etc.

• Participate in professional development and training activities as appropriate
• Upon request, serve as a resource for best practice information as it pertains to continuous improvement initiatives
• Other duties and special projects as appropriate to the individual's background, experience, and interests that support the department and division's strategic plan

Required Qualifications

• BA/BS or a combination of related education and work experience to equal four years; applies knowledge and skill to a recurring task or activity with emphasis typically on precision and timeliness of execution
• A cover letter is required to be considered for the position.

Preferred Qualifications

• Computer experience including gathering, compiling, and maintaining data through databases and spreadsheets
• Task-oriented with the ability to see projects and processes through to completion
• Experience developing training and onboarding programs
• Experience recruiting and retaining part-time staff
• Demonstrated experience working effectively with and across diverse communities
• Demonstrated ability to collaborate across all levels of a work environment
• Expertise and theoretical knowledge of student development practices
• Demonstrated ability to recognize process efficiencies and enact process improvements
• Strong written and verbal communication skills

The Division of Student Life, one of four major divisions in the University (the other three are the Chancellor's units, Academic Affairs, and Finance and Operations) is comprised of fourteen units. A listing of Student Life units may be found on the Student Life website. https://student-life.d.umn.edu/

Pay Range: $52,000.00 - $56,000.00; depending on education/qualifications/experience

Time Appointment: 75%-100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• The University offers a comprehensive benefits package that includes:
• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Cover letter is required to be considered for the position

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

University of Minnesota, Duluth (UMD)

The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report's "America's Best Colleges" issue.

Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).