Accounting Assistant, CAPLA

University of Arizona

life insurance, vision insurance, sick time

United States, Arizona, Tucson

Mar 28, 2025

Accounting Assistant, CAPLA
Posting Number	req22241
Department	CAPLA Administration
Department Website Link	https://capla.arizona.edu/
Location	Main Campus
Address	1040 N Olive Rd, Tucson, AZ 85719 USA
Position Highlights	We are seeking an Accounting Assistant to provide supports for Business Office which includes Financial transaction processing. We are seeking someone with a high degree of professionalism, discretion, initiative, and organization; accuracy and attention to detail; use of good judgment; an ability to set priorities and handle multiple projects with limited supervision; excellent communication and interpersonal skills; and a high degree of computer proficiency. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities	Review transactions for completeness following university policy and procedures ensuring that all necessary backup documentation is provided. Communicating with internal staff via email, phone, and/or Teams for additionalquestions regarding transactions ensuring compliance with policies and procedures. Reconcile and process financial transactions using UAccess systems including payroll Process accounting transactions related to funding distributions, salary expense transfer, disbursement vouchers, general error corrections, and other journal entries Prepare cash receipts Prepare travel authorizations and disbursement vouchers for travel expense reimbursements, travel advances and general expenses Process and reconciliation PCard transactions. Keep informed of university policies and procedures to ensure expenditure compliance Prepare UA Foundation Paperwork; gift transmittals/disbursements, reimbursement Process Financial Aid transaction and reconcile to student accounts. Process subaward invoices for grants and contracts
Minimum Qualifications	High school diploma or high school diploma equivalency is required. Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.
Preferred Qualifications
FLSA	Non-Exempt
Full Time/Part Time	Full Time
Number of Hours Worked per Week	40
Job FTE	1.0
Work Calendar	Fiscal
Job Category	Finance
Benefits Eligible	Yes - Full Benefits
Rate of Pay	$20.33-$25.41
Compensation Type	hourly rate
Grade	5
Compensation Guidance	The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Grade Range Minimum	$20.33
Grade Range Midpoint	$25.41
Grade Range Maximum	$30.49
Career Stream and Level	OC3
Job Family	Accounting
Job Function	Finance
Type of criminal background check required:	Name-based criminal background check (non-security sensitive)
Number of Vacancies	1
Target Hire Date
Expected End Date
Contact Information for Candidates	Carmen Robles carmenrobles@arizona.edu
Open Date	3/27/2025
Open Until Filled	Yes
Documents Needed to Apply	Resume and Cover Letter
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report	In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.