Administrative Assistant

TEKsystems
$28.00 - $33.00 / hr
life insurance, sick time, 401(k), retirement plan
United States, Minnesota, Minneapolis
Apr 01, 2025
Job Title: Administrative Assistant Job Description We are seeking a temporary Administrative Assistant to provide comprehensive administrative support to our department management and staff. You will play a crucial role in fulfilling the division's strategic programs with a customer service mindset while partnering with multiple levels of the organization. This role requires you to adapt effortlessly to change and exhibit confidence under pressure. Responsibilities * Ensure the leader's time is aligned with their priorities by maintaining calendars, scheduling appointments and meetings, and coordinating travel arrangements and accommodations. * Draft and edit correspondence, reports, and other documents for efficient communication within the department and with internal partners. * Manage and organize files, records, and documents, including processing and tracking expenses and invoices, while handling confidential information with professional discretion. * Support department meetings, events, and special projects, including ordering catering and supplies, compiling presentations, and creating learning links and surveys. * Assist with space planning for new hires or department moves. * Attend team meetings, take meeting minutes, run PowerPoint presentations, and help edit PPT slides. * Perform additional tasks as needed. Essential Skills * 5+ years of recent administrative experience. * Proficiency in Outlook for calendaring and managing virtual meetings (Webex and MS Teams). * Experience with Concur for booking travel and managing expenses. * Experience with SUMTOTAL for expense reporting. * Strong multitasking abilities and customer service skills. * Proficiency in Microsoft Office, including Outlook, Excel, and PowerPoint. Additional Skills & Qualifications * High School Diploma. * Experience in a corporate environment, particularly larger financial institutions, is a plus. * Event planning and calendar management skills. Why Work Here? Our workplace offers several amenities, including accessibility to bus lines, free parking, an on-site workout facility, cafe, and daycare. There is a strong possibility of being hired on permanently, as multiple managers have been previous contractors. We value work-life balance and offer opportunities for career growth. Work Environment This position operates in a hybrid environment, requiring onsite presence three days a week with flexible hours from 7:30 am to 4:00 pm. You will support the Department of Technology and Transformation, which includes nine leaders and three administrators. You may be required to support three leaders and assist with additional tasks as needed. Job Type & Location This is a Contract position based out of Minneapolis, Minnesota. Pay and Benefits The pay range for this position is $28.00 - $33.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Minneapolis,MN. Application Deadline This position is anticipated to close on Apr 14, 2025. About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.