Assistant Clinical Research Coordinator

Under full supervision, positions at this level perform duties related to the support and coordination of clinical studies.

This position provides administrative support of research trials and related studies in the Department of Internal Medicine, Division of Infectious Diseases under the direction of the research team, supervisor and PI. Industry-sponsored and investigator-initiated or other academic studies are conducted in the field of infectious diseases with oversight from the supervisor, PI and research team.

The primary responsibilities of the Assistant Clinical Research Coordinator (Asst CRC) include, but are not limited to: subject recruitment, screening, enrollment, scheduling, data collection, participant tracking, and invoicing. Additional Assistant CRC responsibilities may include (but are not limited to): study start-up, budget negotiation, IRB submissions, modifications, and amendments, annual renewals, obtaining financial disclosure information from the investigators, preparation for audits and monitor visits, study closeouts, and assisting with administrative requirements, and collection and maintenance of study regulatory documents. Responsibilities may shift based on workload and division need.

Work is performed independently and with consultative direction of the Principal Investigator, supervisor, and Research Team. This position is grant funded. This position is office and clinic based and may require overtime or on-call as necessary to support recruitment and trial management. Responsibilities may shift based on workload and division need. #CA-SB

Apply By Date 4/12/2025 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• High School Diploma or equivalent work experience / training
• Experience in independently organizing tasks and set priorities for work assignments to achieve timely progress on multiple tasks simultaneously, to meet deadlines and maintain a high level of productivity.
• Experience exercising integrity and discretion in all matters and to protect confidential information and/or protected health information as dictated by assignment, policy or regulation.
• Knowledge of anatomy, physiology, medical terminology and procedures to effectively interpret and accurately compile data according to study protocol.
• Excellent skills to exercise discretion, initiative and resourcefulness and make independent judgments based on sound analysis.
• Intermediate to advance level organizational skills and attention to detail in maintaining large volumes of records.
• Administrative skills and ability to exercise judgment, initiative and resourcefulness in making decisions.
• Excellent oral and written communication skills to clearly and concisely provide information, explanations and instructions to, and to elicit information from participants, participant's families, physicians, clinic staff and a wide variety of health care professionals with varying levels of ability to understand.
• Excellent mathematical calculation to perform basic accounting skills, calculate testing equations and perform statistical calculations.
• Intermediate level computer skills for word-processing programs, database programs, and data management.
• Excellent writing and printing skills to clearly document research data onto forms and to prepare other IRB (or similar) documentation.
• Excellent interpersonal skills to communicate in a courteous, professional, effective and informative manner in person and on the telephone with a wide variety of people.
• Excellent skills in maintaining good working relationships with faculty, community-based healthcare professionals, staff and research participants.

Preferred Qualifications

• BS/BA degree is preferred
• Prior experience as a Research Coordinator
• Experience to independently comprehend and implement complex clinical research protocols, with careful attention and strict adherence to detail.
• Experience coordinating a broad range of activities from inception to implementation within the confines of strict study protocols, University (or similar) and policies and procedures.
• Intermediate thorough knowledge and understanding of "Good Clinical Practices" for clinical research.
• Intermediate level knowledge and understanding of federal, state and university (or similar) regulations for clinical research under Investigational New Drug and Institutional Review Board (IRB) guidelines (or similar).
• Expertise using analytical and problem solving skills for the identification and resolution of unique and unforeseen problems in a logical, timely, and often creative manner while maintaining the integrity of study protocols and legalities defined by the University (or similar) policies and procedures.
• Intermediate level skills preparing correspondence, recruitment materials, manuscripts, contracts and budgets.
• Excellent and advance knowledge use of grammar, punctuation and syntax for editing and proofing to produce error-free work.
• Excellent skills to communicate in writing using clear, expository prose.
• Excellent listening skills and intermediate to advance level skills to translate into a coherent written synopsis.
• Intermediate level understanding the organizational culture of an academic/medical department in a large public university (or similar).
• Knowledge of personnel, travel, accounting and University policies, procedures, and systems preferred.
• College-level knowledge of human anatomy
• College-level knowledge of medical terminology

Key Responsibilities

• 80% - Assistant Clinical Research Coordination (aCRC) - Industry-sponsored Trials and Investigator-Initiated
• 10% - Ancillary Clinical Research Support
• 5% - Administrative Support & Meeting Coordination
• 5% - Miscellaneous

Department Overview

The Division of Infectious Diseases has a research team whom coordinates all clinical research with the Infectious Diseases clinical faculty. In addition to clinical research, the faculty members conduct laboratory research both at the UC Davis Medical Center and on the UC Davis Campus.

POSITION INFORMATION

• Salary or Pay Range: $29.02 - $46.72
• Salary Frequency: Hourly
• Salary Grade: 102
• UC Job Title: CLIN RSCH CRD AST
• UC Job Code: 009336
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Variable
• Location: Patient Support Services Bldg (HSP014)
• Union Representation: Yes, RX-Research Professionals
• Benefits Eligible: Yes
• This position is 100% on-site
• This is not a H-1B Visa opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Frequent 3 to 6 Hours
• Walking - Frequent 3 to 6 Hours
• Sitting - Occasional Up to 3 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Lifting/Carrying over 50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling over 50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Occasional Up to 3 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Frequent 3 to 6 Hours
• Loud noise levels - Continuous 6 to 8+ Hours
• Marked changes in humidity or temperature - Frequent 3 to 6 Hours
• Microwave/Radiation - Occasional Up to 3 Hours
• Operating motor vehicles and/or equipment - Frequent 3 to 6 Hours
• Extreme Temperatures - Occasional Up to 3 Hours
• Uneven Surfaces or Elevations - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Continuous 6 to 8+ Hours
• Multiple Concurrent Tasks - Occasional Up to 3 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks