HR & Office Admin Executive

At Oxford Instruments, we enable the world's leading industrial companies and scientific research communities to image, analyse and manipulate materials down to the atomic and molecular level. With a sixty-year history, and fourteen Queen's Awards for Enterprise, our world-class products and technologies are helping our customers to address the greatest challenges of the 21st century.

Job Purpose

We are looking for a detail-oriented, and analytical HR & Office Admin Executive to manage a wide range of HR functions while supporting office administration. The ideal candidate should have a good grasp of HR operations (including C&B, training, and compliance), be good in data analysis and HR automation tools (e.g., Power BI), and continuously seek ways to improve HR efficiency through technology. This role is perfect for an energetic, and fast-learning professional who enjoys a mix of HR, analytics, and operational tasks.

Key Responsibilities

HR:

- Manage full-cycle recruitment (job postings, screening, interviews, offers, onboarding).

- Maintain a structured onboarding program for new hires.

- Maintain employee records (attendance, leave, personal data) and ensure HRIS/database accuracy.

- Work with payroll vendor for payroll processing, claims, and benefits administration.

- Support employee engagement initiatives and company events.

- Handle basic employee queries and HR-related documentation (e.g., letters, contracts).

- Coordinate training programs (identify needs, schedule sessions, track participation).

- Maintain training records and evaluate effectiveness through feedback and KPIs.

- Handle employee queries, disciplinary matters, and exit processes.

- Ensure compliance with Labor Laws and internal HR policies.

- Maintain and analyse HR metrics.

- Generate dashboards and reports (using Power BI, Excel, or HRIS) to support decision-making.

Office Administration:

- Oversee general office operations (supplies, facilities, vendor coordination).

- Assist in organizing meetings, travel arrangements, and company events.

- Maintain office filing systems (digital and physical).

Person Specification

Education/ Qualifications

* Bachelor's Degree

* Degree in HR, Business Administration, or related field.Experience

* 3+ years HR & Admin experience

* A good understanding of MS Office (word, excel, powerpoint)

* Practical experience of using HR and administrative systems

* Numerate and literate

* Excellent communication skills

Skills & Knowledge

* Excellent English skill for both spoken and written.

* Comfortable with data, Excel (VLOOKUP, PivotTables), and generating reports, Power BI skill is a plus

* Able to communicate cross the organization to establish friendly working culture

* Quick learner, adaptable to new systems (HRIS, accounting software).

* Experience of working in an international environment.

* Proactive, detail-oriented, and a team player with strong communication skills.

* Organised, with solid administrative/reporting skills

* Can deal with emergencies with rational solution in a stable emotion.

* Basic understanding of bookkeeping is a plus.

All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability.

Note to recruitment agencies: Oxford Instruments operates a Preferred Supplier List, and we do not accept unsolicited agency CVs. Please do not forward candidate details in response to this advert, or to any Oxford Instruments employees or other company locations. Oxford Instruments is not responsible for any fees related to unsolicited CVs.