Plant Administrator

RESPECT to people, COURAGE to be pioneers and raise the bar, and always demonstrating INTEGRITY and authenticity. Do these core values align with yours? If so, Lhoist North America may be the place for you! We are a company that believes our people make it happen and rewards talent by offering opportunities to further develop your knowledge and interests. Within our organization, we offer safety first environments, collaboration across teams, diverse and inclusive workspaces all while challenging each other to grow.

POSITION SUMMARY:

Performs general clerical duties to include but not limited to answering main line phone, photocopying, faxing, mail distribution and filing. Coordinates and maintains HR and payroll records for site employees using Workday. Manages phones, company credit cards, office key management. Creates and modifies various documents using Microsoft Office. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Other duties such as coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.

RESPONSIBILITIES & EXPECTATIONS:

General Office:

• Manage special events and projects including employee of the month, holiday celebrations and departmental luncheons.
• Maintain site files including MSHA and safety records, and personnel files.
• Pull and report working hours for MSHA reporting using SAP.
• Daily administrative tasks such as maintaining break and conference rooms, manage office and break room supplies.

Human Resources:

• Daily administration of plant level functions including setting interview schedules as needed, new hire processing, process weekly and end of month payroll in ADP and/or Workday, and annual benefits enrollment assistance.
• Other HR duties as assigned.

Administration:

• Support Assistant Plant Manager as needed with presentation preparation, Word and Excel documents and prepare credit card reports monthly.
• Assume a "project management/facilitator" responsibility for the departments from conception to completion; including compiling, organizing information collected from numerous sources to ensure accurate, professional presentations while meeting established deadlines.
• Create spreadsheets using formulas and analysis at plant manager direction.
• Drafting, editing and composition of letters, memos, and reports,
• Copying, processing and distribution to heavy correspondence daily.
• Maintain the confidential nature of highly sensitive subjects such as, but not limited to: strategic planning information, operating results, personnel, budgets, payroll information and records, etc.
• Help the sales coordinator to prepare tonnage reports.
• Perform other duties as assigned.

ATTRIBUTES:

• Strong sense of confidentiality and handling sensitive information is required. Excellent communication skills are paramount to this position.
• This position requires continuous follow-through and closure.
• Must maintain HR confidentiality and interact with all levels of the organization in a professional, confident and effective manner.
• Expected to exercise good judgment within the guidelines set by the Manager.
• Proven ability to work independently and/or self-direction.
• Have a demonstrated ability to plan, organize, and delegate.
• Ability to prioritize and manage multiple tasks/projects and meeting all required deadlines.
• Strong sense of urgency in meeting customer needs.
• Must have strong working knowledge of Microsoft Excel, Word, and PowerPoint software.
• Excellent computer skills utilizing spreadsheets, databases, and logistics software packages such MS Office, SAP and Workday.

PHYSICAL DEMANDS INCLUDE, BUT ARE NOT LIMITED TO:

• Access all areas within a site which could include heights of 120 feet, confined spaces, climbing ladders or stairs, and accessing tunnels.
• Will be working most of the times in an office environment but may have to be out in a mining environment.
• The employee could be exposed to the following working conditions if out in the mining environment: Extreme Heat and Cold, Noise, Vibration, Oils, and Atmospheric Conditions such as Dust, Fumes, and Mineral/Lime Particles.
• The employee will be required to perform the following actions (from time to time): Standing, walking, balancing, stooping, kneeling, reaching, talking, seeing, hearing, typing, and sitting.
• Ability to lift up to 15 pounds as needed.
• Ability to travel up to 5%.

REQUIRED EDUCATION:

• High School Diploma or GED equivalent. Administrative or HR training or certification, and/or equivalent work experience.

PREFFERED EDUCATION:

• Associate degree, or equivalent combination of experience and/or education.

REQUIRED EXPERIENCE:

• Must have a minimum of two (2) years of administrative responsibility in a mining or manufacturing, environment. Proven ability of supporting multiple groups within an organization.

PREFFERED EXPERIENCE:

• Experience with Workday and SAP.

Lhoist North America offers a very competitive salary package that includes but is not limited to comprehensive benefits, including medical, dental, vision, life, vacation, and disability insurance. You can plan for your future with Lhoist North America 401K retirement savings options, which include an employer match. Lhoist North America also recognizes the importance of continuing education by offering Educational Assistance to our employees to encourage continued personal development and professional growth.

Here at Lhoist North America, we are an equal opportunity employer and value inclusion in our workplace. We do not discriminate based on race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. All qualified applicants will receive consideration for employment without regard to any of these protected characteristics. We encourage applications from all individuals and strongly support an inclusive workplace. We strive to create an inclusive environment for everyone, and we are committed to treating everyone with respect at all times. We are proud to be an equal opportunity employer and are committed to fostering an inclusive work environment.