New

Proposal Specialist

ECRI Institute

life insurance, paid time off, tuition assistance, 403(b)

United States, Pennsylvania, Plymouth Meeting

5200 Butler Pike (Show on map)

Apr 23, 2025

Job Details

Job Location		Corporate Headquarters - Plymouth Meeting, PA
Remote Type		Fully Remote
Position Type		Full Time
Education Level		Bachelor's Degree Preferred

Travel Percentage		10%
Job Shift		Day
Job Category		Administrative

Description

WHY CHOOSE ECRI?

ECRI is an inspiring place to work. We share a common mission to help healthcare organizations make smart, compassionate, and ethical decisions for patients. Consider these additional benefits of joining the ECRI team:

Industry leadership: We have a long history and proven reputation in patient safety and medical technology research.
On-the-job-learning: You will have the opportunity to work with specialists across medical science, patient care, healthcare management, and technology.
Comprehensive healthcare benefits: We offer medical, dental, vision, life insurance, accidental death and dismemberment, and disability coverage.
Retirement Savings: Our employees can participate in an employer-matching 403(b) Retirement Savings Plan.
Additional benefits: ECRI offers additional benefits to our employees, including paid time off and holiday pay, paid leave for parents, tuition assistance, employee assistance program, access to LinkedIn Learning, and other voluntary benefit programs (e.g. accident insurance, identify theft insurance, flexible spending accounts).
Volunteer Program: ECRI Cares, our employee volunteer program, provides a framework for us to work together and make a difference in the lives of others. All employees are provided 16 hours annually of paid time to volunteer at preapproved ECRI Cares charities during normal business hours.

ABOUT ECRI

At ECRI, our passion for safe, effective, and efficient care is ingrained into the fabric of who we are and why we are here. For more than 50 years, the people of ECRI have been unyielding in their work to protect patients from unsafe and ineffective medical technologies and practices. Now, with the acquisition of the Institute for Safe Medication Practices (ISMP), we have created one of the largest healthcare quality and safety entities in the world.

As a non-profit, independent organization, we utilize an unbiased, evidence-based approach to develop guidance, and maintain our principles of integrity and transparent work. Our ethical standards have led us to adopt the industry's strictest conflict-of-interest policies, and they are why tens of thousands of healthcare leaders worldwide rely on ECRI to guide their clinical, operational, and strategic decisions across all sites of care.

The Most Trusted Voice in Healthcare

ECRI is proud to serve the healthcare industry, from providers and insurers to government agencies, and medical associations. Our areas of focus include:

Patient Safety: empowering leaders to eliminate patient harm through the dissemination of best practices, guidance, benchmarking, and recommendations.
Evidence-Based Medicine: providing clinical evidence to inform and support decisions on the effectiveness of medical technologies, procedures, genetic tests, and clinical practice guidelines.
Technology Decision Support: arming hospital systems with unbiased insights, so they can optimize their supply chain.

ECRI is the only organization worldwide to conduct independent medical device evaluations, with labs located in North America and Asia Pacific. ECRI is designated an Evidence-based Practice Center by the U.S. Agency for Healthcare Research and Quality and a federally certified Patient Safety Organization by the U.S. Department of Health and Human Services.

At ECRI, our passion for the truth drives us to go further and dig deeper in our pursuit to advance effective, evidence-based healthcare globally.

The success of our organization relies on the kind of creative thinking that can only result from a diverse team of individuals. ECRI is proud to be an employer of choice with an inclusive environment for all employees. As part of this goal and in compliance with various laws and regulations, ECRI provides reasonable accommodation to applicants and employees.

It's what makes ECRI unique, and why we are the most trusted voice in healthcare.

POSITION SUMMARY

The Proposal Specialist will demonstrate excellent interpersonal skills, the ability to manage multiple tasks at once, exemplary attention to detail, strong business acumen, and adept problem-solving skills. Must have the ability to coordinate with the client throughout the RFP processes to ensure that all the RFP requirements, milestones, and timelines are met. The Proposal Specialist will foster favorable relationships with existing clients, both internal and external, prepare documents, meet with internal business leaders and subject matter experts, sales team, and other cross functional departments as necessary.

The Proposal Specialist will focus on improving our RFP win rate by producing high level proposals that adhere to and exceed the stated requirements. Core responsibilities include generating incremental opportunities through an enhanced RFP, DDQ's, and Security Questionnaire responses primarily for the Provider and Canadian Market to improve the win rate, coordinating with members of the sales team to ensure that proposals are presented effectively in a timely manner, and supporting business and proposal development process improvements. Maintain up to date external proposal "Responsive" system, coordinate content review with internal subject matter experts. Supports specific programmatic efforts and works in conjunction cross-functionally with the Government department by providing assistance to the comprehensive private and federal and state government opportunity identification, assisting with proposal coordination, writing, and providing administrative and business development support, interfacing with ECRI stakeholders (e.g., IT, finance, others) and non-ECRI stakeholders (e.g., prospective funders and partners, clients, members); and other duties as needed or required.

ESSENTIAL FUNCTIONS

Reasonable Accommodation Statement:

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions:

*	Research and identify potential clients or customers for the company's products or services as part of the pursuit process.
*	Draft, develop, and finalize RFP, Due Diligence Questionnaires and Security Clearance Request responses to solicitations from clients
*	Timely Respond to Security questionnaires used by existing and new potential clients to assess their third-party vendors by using existing library of resources, working with Security Officer/IT department to update content periodically.
*	Work with different departments within the company to identify the appropriate subject matter experts and coordinate their contributions to the RFP response.
*	Conduct a thorough review and analysis of client RFPs and documentation to identify their requirements and scope of work.
*	Serve as the point of contact for any questions or clarification requests related to the RFP from the client or customer.
*	Ensure that the RFP submission is complete, detailed, accurate, and meets all formatting and submission requirements of the client.
*	Ensure RFPs are submitted on time and comply with all requirements and milestones.
*	Develop and maintain a library of standard proposal responses in Responsive system for future reuse.
*	Coordinate the delivery of completed proposals to appropriate parties.
*	Participate in post-bid analysis and assessments to identify areas for improvement in the proposal process.

Additional Responsibilities:

*	Search and identify proposal opportunities for US/Canadian markets including public and private bids.
*	Identify, review, qualify and quantify opportunities for ECRI's products and services utilizing designated search engines such as GOVWIN, MERX, and other platforms as appropriate.
*	Create one-pager notification document synthesizing opportunities, analyzing and qualifying capabilities according to internal organization strengths and weaknesses
*	Other duties, as assigned.

Accountability Metrics:

*	Meet deadlines as assigned
*	Maintain high quality standards
*	Professional development: If recommended and supported by budget and management, participate in relevant webinars, conferences, and other virtual educational opportunities to grow knowledge base

Qualifications

POSITION QUALIFICATIONS

Experience:

*	5+ years of experience directly related to proposal work required, preferably in the healthcare sector.
*	Bachelor's degree in administration preferred
*	Knowledge and/or experience in the healthcare industry is preferred.
*	Strong writing skills able to gather, evaluate, write content, and create narratives with a proven ability to create compelling and persuasive proposals for public and private sectors that adhere to RFXs' requirements.
*	Ability to manage competing priorities and ensure that tasks are completed on time and to quality standards.
*	Experience working collaboratively with interdisciplinary project teams and ability to foster teamwork to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
*	Advanced analytical, critical thinking, and problem-solving skills.

Education:

*	Bachelor's degree required, preferably in administration

Computer Skills:

*	Proficient with Microsoft Office 365 Suite of products (e.g., Word, Excel, and PowerPoint).
*	Proficient with: SharePoint Adobe Acrobat Collaboration software Videoconferencing platforms Funding opportunity research databases (e.g., SAM.gov, Grants.gov, General Services Administration, Bloomberg, USAOpps, Foundation Directory Online)

Certifications and Licenses:

N/A

POSITION COMPENSATION

The salary range for new employees in this position is $80,088.38 - $90,900.31, based on background, experience, and skills. In addition, new employees in this position are eligible for all of our benefit offerings, including, but not limited to, health and welfare benefits, 403(B) retirement savings, and paid time off (PTO).

PHYSICAL DEMANDS

This position operates in a remote environment and requires the individual to remain in a stationary position, whether sitting or standing, before a desk or other fixed workspace, most of their workday. In addition, this position requires the individual to occasionally move about their workspace to access and inspect work-related materials, such as file cabinets with physical files and standard office equipment. This position requires the ability to operate standard office equipment, including, but not limited to, a laptop, keyboard, mouse, webcam, and phone, as well as effectively communicate information and ideas to a wide variety of audiences in written and oral form.

ADA STATEMENT

ECRI is committed to providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or veteran status. We value diversity and believe that a diverse workforce enhances our ability to succeed. ECRI complies with applicable federal, state, and local laws governing nondiscrimination in employment and prohibits any form of discrimination or harassment based on these protected characteristics.

EEO STATEMENT

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