New

Office Associate III

Howard Community College

17.36/HR

tuition reimbursement

United States, Maryland, Baltimore

Apr 23, 2025

Position Details

Position Information

About Us	Howard Community College ( HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020. Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!
Position Title	Office Associate III
FLSA	Non-Exempt
FT/PT	Part Time
Hours Per Week	25
Work Schedule	Monday - Friday, 9AM - 2PM; 5-hours per day
Position Salary Range	17.36/HR
General Responsibilities	Employee performs front-line receptionist duties for human resources office. Schedules human resources meetings and updates calendar for conference room. Assists with administrative project completion. Work is supervised by the Associate Vice President ( AVP) of Human Resources. Work is reviewed for accuracy, timeliness and compliance with office procedures and goals. Other clerical duties assigned as time permits.
Work Performed	Maintains a professional and customer service-oriented atmosphere at front counter Answers telephone and receive visitors; responds to inquiries or directs them to appropriate source for resolution for human resources office Takes messages, transfers calls to voice mail, makes conference calls, and/or delivers them to appropriate person or department Responsible for ordering of office supplies Schedules and coordinates appointments, conferences, and meetings and maintains accuracy using electronic calendar software for the AVP and other managers as requested Accurately files/scans personnel and other human resources files Distributes tuition forms to employees as requested. Process tuition reimbursement requests each pay period. Maintain accurate tuition reimbursement spreadsheet Receives and processes all tuition forms and supporting documents for reimbursement to employees Request payroll deductions, as necessary for employee tuition balances Receives, sorts, processes and distributes all incoming mail, work requests, and packages Responsible for maintenance of office equipment and places calls for repairs when necessary Process outgoing correspondence for the AVP Produces correspondence, memos, forms, and other communications using applicable software and applications Operates, maintains, and monitors service needs for a variety of office machines, including, facsimile, photocopier, printers, paper shredder, scanner, etc. Copies and collates materials Deliver transmittal folders, memos and other items to other departments Send and receive faxes, stamp and distribute them to the appropriate departmental employee Collects, verifies, and prepares information for meetings, inquiries, and other projects as requested Schedules HR conference room maintains the usage electronic log and posts the daily schedule Trains and updates staff on reception area responsibilities and procedures Provides Parking & ID Card form for all new position control/budgeted employees for processing by the Welcome Center and Security Responsible for all bulk mail processing for the office and other clerical assignments as workload permits Maintains voice mail messages for emergency closings, inclement weather, holidays, etc. Assist with employee documents (log in and/or sorting) of various employee documents (i.e. salary letters/agreements, employee update forms, performance appraisals, etc.). Ensures the HR conference room is set up and maintained for meetings Provide all HR related documents and forms to employees as requested Attend and participate in departmental staff and unit meetings Performs other duties as assigned
Minimum Education Required	High School or equivalent
Minimum Number of Years Experience Required	3
Other Knowledge Required	KNOWLEDGE REQUIRED Completion of high school, including course work in clerical office studies and three years of experience in clerical services; or approved combination of education and experience required Knowledge of most current software, electronic calendar and email; knowledge of MS Word and Excel Ability to operate routine office equipment such as multi-line telephone system, microcomputer, copier, fax, and/or other office equipment may be required OTHER REQUIREMENTS Ability to learn and apply office procedures Ability to interact effectively with others to determine needs and resolve conflicts Ability to maintain strict confidentiality and adhere to the office of human resources code of ethics Ability to follow oral and written instructions Ability to communicate effectively, both verbally and in writing Regular attendance is a requirement of this job Performs all duties while considering the impact of any actions on the college's sustainability initiatives in the areas of environmental stewardship, social responsibility, and economic prosperity
Working Conditions	General office environment where overtime may be required during busy periods.
Division	Human Resources
Department	Human Resources

Posting Detail Information

Posting Number	NB200P
Number of Vacancies	1
Best Consideration Date	05/02/2025
Job Open Date	04/24/2025
Job Close Date
Open Until Filled	Yes
Applicant Instructions	*Pre-employment criminal background investigation is a condition of employment. HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits. Please complete the entire HCC Employment Application (Candidates will be evaluated on completing the college's application in full)
Quick Link for Internal Postings	https://howardcc.peopleadmin.com/postings/4728
EEO Statement	Howard Community College ( HCC) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status. HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.