New

Administrative Assistant

Spectraforce Technologies
United States, New Jersey, Newark
Apr 28, 2025
Job title: Administrative Assistant Duration: 6 months Location: Newark, NJ (Hybrid) Please Note: Overtime may be required. The Administrative Assistant will provide daily administrative support to both senior leaders and a large team, including managing daily schedules & calendars, planning & booking travel, and actioning tasks and projects. The successful candidate will demonstrate an ability to organize, prioritize, and collaborate effectively across the broader organization in a fast-paced environment. Strong interpersonal skills, initiative, and dependability are critical. Responsibilities: Responsible for managing complex calendars that include travel and the need to coordinate meetings with senior-level executives and their assistants inside and outside of the company. Provide a high level of daily support, always anticipating what the principal(s) will need before meetings and phone calls, including pre-reading and meeting materials. Reviews e-mail daily to determine appropriate action. Handle all travel arrangements for domestic and international trips - book flights, expense vouchers, itineraries, and logistics. Manage principals' e-mail and respond appropriately. Answers and screens telephone calls and takes detailed messages. Returns calls and initiates conference calls. Required Skills: Minimum of 8 years of business/executive administrative experience required. Proficiency with Microsoft Office computer programs, specifically Word, Excel, and PowerPoint. Excellent interpersonal skills, initiative, dependability, and the ability to communicate with all levels in the organization are necessary. Strong knowledge of Company policies and procedures. Ability to work independently with minimal supervision. Ability to work independently but function as a team. Ability to handle sensitive information and maintain confidentiality. Excellent organizational and prioritization skills, good judgment, and a self-starter. Ability to manage multiple priorities and work in fast fast-paced environment. Exceptional attention to detail. Exhibits an enthusiastic and positive attitude. Strong work ethic - follows through on commitments, is reliable and conscientious in his/her dealings with associates at all levels. This job requires someone who is always one step ahead and uses good judgment in taking initiative. Priorities change frequently, and the incumbent must have a high degree of flexibility and the ability to easily change course mid-way through a project. Preferred Skills: Prior supervision experience is a plus. Knowledge of Investment Management, and/or Fixed Income a strong plus.