Project Analyst/Project Assistant

The Project Analyst (PA) provides specific project delivery support on various tasks of varying scope, size, and complexity. The PA is the frontline liaison between the project manager (PM) and other departments including finance, legal, marketing and health and safety, and is considered a key team member and project delivery resource to the PM and team. PAs have a common goal of accurate project setup and facilitation and dissemination of information to and from the PM during all phases of the project lifecycle: procurement, negotiation, execution, and closeout/follow-up.

The PA works closely with the following workgroups, which will be explained further in this manual:

• Sales and Marketing: assist client service managers (CSMs), sales leaders, marketing managers, and marketing coordinators in the procurement process

• Finance and Administration: assist regional controllers, financial business partners (FBPs), accounts payable (A/P) and accounts receivable (A/R) support staff, and billers with any financial aspect during the project execution and closeout process.

• Project Delivery and Risk Management: assist project delivery leaders (PDL), business unit and area leaders, accountable approvers (AAs), risk managers, and subject matter experts (SME) in project delivery and compliance of company processes throughout the entire project lifecycle.

• Health & Safety and Legal: assist health & safety managers, administrators and coordinators, and legal administrators in the coordination and documentation of health & safety plans and legal contracts and subcontracts throughout the entire project lifecycle.

The role of the PA can be specific to a PM's needs for particular projects, clients, and/or contracts. It is incumbent upon the PA to build strong relationships with PMs and assess where his/her service could help the PM manage and/or communicate project issues. The goal of the PA is to partner with the PM on the projects, providing service and adding value, some of which cannot be delineated in a listing or quantified on a matrix.

The PA's responsibilities include, but are not limited to, the following:

• Participate in project planning efforts beginning with negotiation and continuing through closeout/follow-up.

• Assist with setup of individual pursuit profiles when requested using WorkSmart+. Assist with risk register setup for PM completion.

• Understand and communicate the risk management review process (Ops review team, risk committee review) by working closely with the business unit (BU) PA manager.

• Assist BC's business development process with proposal needs such as facilitating rate table development, and project budgeting estimates (utilizing MSP+).

• Assist PMs to develop and maintain the work breakdown structure (WBS) using MSP+ and BST tools and interact with PM to ensure contractual terms are reflected and/or communicated to accounting.

• Assist PMs with the preparation of contracts and subcontracts, including proofing and editing where warranted. Direct interaction with legal review during contract preparation (BC client and subconsultant contracts), including setting up purchase orders (POs) for subconsultants, communicating PO information to subconsultants for inclusion on invoicing, and filing of executed documents.

• Assist PMs, as needed, in the development and dissemination of various project plans (e.g., project management plans, health and safety plans, communication plans).

• Oversee tasks to accomplish specific project requirements established by the PM for routine processes such as filing and archiving project documents, internal communications, and reports.

• Assist PMs in engaging individual project team members to effectively complete assignments and deliverables.

• Assist PMs with monitoring the financial progress and physical completion throughout the life of the project by using the tools for weekly budget tracking, earned value calculations, and/or specific spreadsheets/status reports.
• Prepare financial reports as requested by the PM or senior management.
• Review, identify, facilitate, and proactively engage the PM in addressing variance issues, effective labor multipliers (ELMs), budget revenue accrual discrepancies, A/R, change orders, and project resource issues affecting the project's health/performance
• Prepare client special reporting as outlined in a contract, including status reports, minority business enterprise reports, and workforce reporting.

• Assist PMs with the preliminary review of client prebill/draft invoice to ensure accuracy, identify invoicing discrepancies, and communicate corrections to the biller and PM to incorporate into final invoice.

• Assist PMs with preparing draft progress reports or cover letters (if required) for invoices.
• Assist PMs in coordinating and tracking subconsultant activities including contracting, invoicing, deliverable issues, and invoices/payments (monitor A/P).

• Update project profiles in WorkSmart+ and/or accounting systems and support teams on project completion dates, pending agreements/change orders, A/R status, work in progress (WIP) status, and variance status.

• Assist PMs to initiate project reviews as outlined in WorkSmart+ protocols.

• Run WorkSmart+ reports to check activity of active projects. Implement periodic checks of WorkSmart+ to make sure projects are up-to-date.
• Implement project closeout and, where appropriate, assist the PM with project follow-up activities with the client.

Salary Range: The anticipated starting pay range for this position is based on the employee's primary work location and may be more or less depending upon skills, experience, and education. These ranges may be modified in the future.

Location A: $25.20 - 34.50

You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter.

Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.

About Brown and Caldwell

Headquartered in Walnut Creek, Calif., Brown and Caldwell is a full-service environmental engineering and construction firm with 50 offices and 2,100+ professionals across North America and the Pacific. For more than 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice-to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com.

This position is subject to a pre-employment background check and a pre-employment drug test.

Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Brown and Caldwell is proud to be an EEO/AAP Employer. Minorities/Women/Disabled/Protected Veterans are encouraged to apply.