Administrative Professional - Commercial Real Estate

Colliers International
United States, Massachusetts, Boston
May 10, 2025
Make your next move an expert one. At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. *This position is an on-site role based out of our Boston, MA office.* About you We're on the lookout for a dynamic Administrative Professional (internally called Client Services Coordinator) who thrives on providing top-notch support to brokers and clients alike. As a Client Services Coordinator, you're at the forefront of the action, delivering exceptional support to an assigned broker team. From project management to marketing support, you're the go-to guru for all things Commercial real estate. You have a passion for proposal creation and presentation. You're ready to tackle any client-facing challenge, or transaction administration task that comes your way. Join our team and let's make real estate magic together! In this role, you will... Correspondence - Transcription, typing and sending (via email and hard copy) Client and Board Interaction - Communicate and coordinate materials as needed Manage tasks related to bridging technology gaps, such as setting up devices, managing online accounts, or troubleshooting connectivity issues Email & Voicemail - Daily inbox oversight, updating and printing. Transcription, relaying and follow-up. Calendar - Confirmation, recording and priority labeling of all incoming invitations and events. Send Calendar requests for in-person and virtual meetings Reservations: Travel - Research and book travel. Dinners, Events, etc. Expense Management - Organize business and personal expenses, ensuring the former are completed monthly and the latter is forwarded to person accountant Liaise with Personal Assistant, Accountant, and Travel Agent (and others) to ensure non-business related requests have been received Demonstrate high levels of patience and adaptability when additional time or repeated instructions are required What you'll bring 2+ years of Administrative/Executive Assistant work. Proficient in MS Office Suite, including MS Word, Outlook, Excel, PowerPoint. Ability to work under pressure, deal with multiple deadlines, effectively handles stressful situations, and work with minimal direction/supervision. Pursuant to the laws regarding job postings where the position is located in, Colliers is disclosing the following information: Area/Location Specific: Boston, MA (Onsite) Approximate Hourly Range for this Role: $31.00 to $40.87 USD per hour. Our hourly ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. #LI-EH1 #LI-Onsite *Make your next move an expert one and join us* as we lead the industry into the future.** Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas. Direct applicants only please, no agencies. Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.