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Accounting/administrative Assistant - Tempe, AZ

HEICO
United States, Arizona, Tempe
May 12, 2025
Back Accounting/administrative Assistant #25-516 Tempe, Arizona, United States Apply Apply for this job now! Apply Full-Time / Part-Time Full-Time Career Level Entry Level Job Description Company Profile: Based in Tempe, AZ, Harter is a global aerospace maintenance, repair, and overhaul (MRO) organization, licensed and certified by FAA, EASA, and CAAC, that performs inspection, testing, repair, and overhaul services on a variety of aircraft components. Harter Aerospace is comprised of strong technical and engineering support teams. The hallmarks of the Arizona based company are reflected in our associates' focus, tenacity, and attention to detail with a strong commitment to customer service. Our facilities are equipped with a full range of state-of-the-art testing systems that are 100 percent compatible with OEM testing equipment. Every component inspected, repaired or overhauled, fulfills our customers' stringent requirements. Harter Aerospace is a subsidiary of HEICO Corporation - a highly reputable organization within the aerospace industry that encompasses multiple business units and operations, servicing nearly every essential system, sub-system, component, and spare part operating in the aviation industry today. HEICO Corporation is a successful and growing technology-driven aerospace, industrial, defense and electronics company. For more than 60 years, HEICO has thrived by providing customers with innovative and cost-saving products and services. HEICO's products are found on large commercial aircraft, regional, business and military aircraft, as well as on a large variety of industrial turbines, targeting systems, missiles and electro-optical devices. HEICO Corporation is a New York Stock Exchange listed company (NYSE: HEI and HEI.A) and has also been ranked as one of the 100 "World's Most Innovative Growth Companies", 100 "Best Small Companies" and 200 "Hot Shot Stocks" by Forbes over the past decade. With headquarters in Hollywood, Florida, and multiple locations around the world - HEICO provides over 1 million square feet of design, manufacturing, repair, overhaul, distribution, sales and support capabilities. Requirements Position Description: Harter Aerospace team is looking for an energetic, and ambitious Accounting/Administrative Assistant to help support our management and accounting teams. This position is focused on having a close relationship with customers/vendors and is the front line to delivering a 5-star customer experience. Answer calls in a professional and welcoming manner Reconcile work package and create shipping documents and invoices Support the onsite management team Help with event coordination and planning Reconcile, track and order promotional materials Support new employee on-boarding Greet and welcome customers. Maintain organization of conference room, kitchen, and common areas Ensure copiers are stocked with paper, toner, and schedule maintenance when necessary Scan and file customer invoices/work packages. Ensure the mail is checked daily and distributed, prepare overnight deliveries if necessary Ensure office supply inventory is maintained and orders are completed when necessary Maintain phone/extension lists Run out-of-office errands when necessary Other requests as necessary (filing, updating excel documents, writing e-mails and letters) Job Requirements: Excellent communication skills Ability to multitask, self-reliant Proficient knowledge of Excel and Outlook Communication proficiency Time management Collaboration skills Detail oriented Flexibility Computer proficiency -- Excel, Outlook, Word, PowerPoint Stress management/composure Self-starter, work within established guidelines Strong organizational skills/ability to prioritize and follow through Critical thinker - ability to analyze, anticipate, and contribute to solutions Proven creative and problem-solving ability with solid work ethic. Demonstrated success in a team environment; Proven ability to communicate clearly and effectively with co-workers and supervisors. Occasionally work overtime based on department workload and production requirements. Read and write English fluently. Experience using the Quantum ERP System is a strong plus. Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled