Administrative Assistant, MSK Kids

The people of Memorial Sloan Kettering Cancer Center (MSK) are united by a singular mission: ending cancer for life. Our specialized care teams provide personalized, compassionate, expert care to patients of all ages. Informed by basic research done at our Sloan Kettering Institute, scientists across MSK collaborate to conduct innovative translational and clinical research that is driving a revolution in our understanding of cancer as a disease and improving the ability to prevent, diagnose, and treat it. MSK is dedicated to training the next generation of scientists and clinicians, who go on to pursueour missionat MSK and around the globe.

Exciting Opportunity at MSK: We are seeking an Administrative Assistant to support the physicians and leaders in our Sarcoma Service in the Department of Pediatrics (MSK Kids).

Do you have strong administrative skills? Are you looking for the next step in your career? We want you to join us!

Role Overview:

Provide administrative support to the Sarcoma Service, including the MSK Kids Division Head of Solid Tumor and the Vice Chair for Clinical Research
• Schedule appointments, meetings, and conferences as requested. Manage complex calendars of department staff, using independent judgment based on knowledge of priorities and resources
• Complete all travel authorization and travel reimbursements for physicians
• Answer assigned phone lines and direct calls; use correct telephone techniques and procedures when receiving and making calls; cross-cover other lines as assigned
• Assist with creating agendas, preparing presentations, and taking meeting minutes
• Manage data and create documents; be responsible for the flow of visitors/staff and activities throughout the administrative suite
• Ensure confidentiality of critical documents and information as per department and institution guidelines
• Operate independently, with discretion, in a fast-paced and constantly evolving environment
• Work collaboratively with others to meet shared objectives and goals and provide operational support when necessary

Key Qualifications:

• 2 years of experience in a medical setting
• Proficiency in Microsoft Office suite - Outlook, Word, Excel, PowerPoint
• Calendar management experience and coordinating schedules
• Strong prioritization, attention to detail, and organizational skills
• Excellent written and oral communication skills

Core Skills:

• Proactive and enthusiastic, with a strong drive to embrace new opportunities and take on tough challenges
• Adaptable to your approach and demeanor in real time to match the shifting demands of different situations
• A good decision-maker, with proven success in making timely decisions that keep the organization moving forward
• Adept at planning and prioritizing work to meet commitments with a keen eye for detail
• A professional who possesses the ability to work well with people of many different backgrounds and temperaments

Additional Information:

• Hours: Monday - Friday, 9 am - 5 pm (hybrid schedule)
• Location: 1275 York Avenue
• Pay Range: $26.21-$39.24

Reporting to the Manager of the Service.

Helpful Links:

• MSK Compensation Philosophy
• Review Our Greats Benefits Offerings

MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.