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Great benefits. Competitive pay. We know these are some of the things people look for in a job. If you're the kind of person who believes that honoring and empowering our nation's veterans is more than just a cause - that it's a calling - then we're ready to meet you. When you join Wounded Warrior Project (WWP), you're committing to making a difference. We make a commitment to you, too - helping you to find that spark, ignite your passion to serve, and embark on a career with meaning and purpose. At WWP, we recognize our mission cannot be accomplished without our talented teammates, which is why we're proud to offer benefits such as: * A flexible hybrid work schedule (three days in the office, two days' work from home) * Full medical, dental, and vision coverage for both teammates AND family members * Competitive pay and performance incentives * A fun, mission-focused, and collaborative team environment A mission that matters is just the beginning, so if you're ready to get started, we're ready for you.
The Wounded Warrior Project (WWP) Executive Assistant for the Government & Community Relations (GCR) team supports the GCR Vice President and provides high-level administrative support to GCR leadership and staff to ensure efficient and seamless daily operations. Responsibilities include managing calendars, coordinating meetings and events, arranging travel, preparing reports and presentations, supporting special projects, and handling sensitive information with discretion. This role also serves as a key liaison between GCR leadership and internal teams, as well as external stakeholders, including members of Congress and the Executive branch.
DUTIES & RESPONSIBILITIES
Meet with the GCR VP daily to help organize action items, meetings, events, and key projects. Provide administrative support to GCR leadership and staff. Write end-of-day summaries and end-of-week reports to assist the GCR VP with tracking important events and action items. Coordinate a variety of annual events, including receptions, conferences, and ceremonies, by overseeing logistics, scheduling, vendor engagement, and on-site support to ensure seamless execution. Provide operational support for large-scale initiatives such as Soldier Ride DC and AUSA, independently navigating project timelines, cross-functional communication, and logistical challenges. Organize and facilitate meetings on behalf of the GCR team, taking notes and following up on action items. Ensure details are communicated clearly to participants, and logistics are effectively planned and executed. Serve as the first point of contact for guests and visitors, in person or by phone, greeting them in a professional and friendly manner, answering inquiries, and directing them to appropriate staff members. Serve as the liaison to the executive administration team and external stakeholders, when appropriate. Support the GCR team by assisting with the preparation of materials, documentation, and research to inform strategic planning efforts. Assist with scheduling interviews, coordinating candidate communications, and supporting the GCR team's recruiting and hiring efforts. Attend meetings and events as needed, documenting key takeaways and action items. Perform general office duties including managing correspondence, organizing, filing, and maintaining documents and records, while exercising discretion and confidentiality. Draft, proofread, and manage internal and external communications, prioritizing and responding on behalf of the GCR VP when appropriate. Assist with travel planning and arrangements. Coordinate payment of invoices, maintain budget-related documentation, and manage business expenses and reimbursements in the Concur system in a timely manner. Support onboarding processes and coordination with other departments. Continuously assess administrative and operational processes to identify improvements, streamline workflows, enhance tool utilization, and reduce redundancies; support special projects and provide strategic recommendations to drive efficiency and effectiveness. Attend and actively participate in required training and/or meetings, including but not limited to New Teammate Orientation, WWP Cares, ASIST Suicide Prevention training, Leadership training, culture/team based training, or departmental huddles. Other related duties as assigned.
KNOWLEDGE, SKILLS, & ABILITIES
Highly organized and detail-oriented, with a proven ability to manage complex tasks, prioritize effectively, and maintain accuracy in fast-paced environments. Proactive and self-motivated, with strong communication skills and the ability to coordinate cross-functional teams, foster collaboration, and managing high-stakes situations with grace. Ability to establish credibility, be decisive, influence others, and influence change. Exceptional ability to manage administrative activities for senior management and staff, demonstrating strong organizational and time management skills to prioritize multiple timelines, projects, and requests. Proven ability to delegate and coordinate tasks across multiple teams, ensuring effective collaboration and efficient task management. Strong critical thinking skills, with the ability to exercise sound judgment in professional interactions and handle sensitive matters with diplomacy, empathy, and confidentiality. Excellent written and verbal communication skills, with a demonstrated ability to build effective relationships and work collaboratively in team environments. Proficiency in using Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint), and comfortable using technology to improve workflows and communication. Ability to travel and work overtime, including weekends, as needed. Passionate about learning WWP's mission and legislative priorities, and motivated to contribute to the organization's goals. Unequivocal commitment to the highest standards of personal and business ethics and conduct. Mission-driven, guided by core values, and a pleasure to work with.
EXPERIENCE Requirements
Four years of experience providing administrative support, staff support, or similar type of professional support. Four years of experience using Microsoft Office, e.g., Word, Excel, PowerPoint, Outlook. Three years of experience liaising with and engaging senior executives and high-level stakeholders.
Preferences
Two years of experience supporting executive-level staff. Two years of administrative experience or internship work in a nonprofit, government agency, legislative office, or campaign environment. Experience in event coordination, including logistics management, vendor communication, and on-site event execution.
EDUCATION Requirements
Bachelor's degree. Equivalent combination of applicable education, training, certification, and experience may be considered in lieu of degree.
Preferences
CERTIFICATIONS & LICENSURE Requirements
Preferences
WORK ENVIRONMENT/PHYSICAL DEMANDS
*ca-ml #LI-HYBRID Wounded Warrior Project is an equal opportunity employer committed to providing equal employment opportunity to all persons without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, marital status, citizenship, age, veteran or military status, disability, genetic information, or any other characteristic protected by law. Please note:
Wounded Warrior Project is not seeking assistance or accepting unsolicited resumes from search firms without a written search agreement in place. All resumes submitted by search firms to any employee at Wounded Warrior Project via email, the Internet or directly to hiring managers at Wounded Warrior Project in any form without a valid written search agreement in place will be deemed the sole property of Wounded Warrior Project, and no fee will be paid in the event the candidate is hired by Wounded Warrior Project as a result of the referral or through other means."
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Wounded Warrior Project
remote work
May 19, 2025