Manager, Logistics (Tradeshow)

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Job Summary

We are seeking a highly experienced and dynamic Manager, Logistics (Tradeshows and Events) to join our Global Events Team. This role is responsible for the strategic planning and seamless execution of tradeshow logistics and event experiences that elevate the Equinix brand. Serving as the primary liaison between internal teams and external show management, this position drives the planning process as the expert in tradeshow sponsorships, exhibit execution and affiliated events.

This position will partner with the Marketing Manager to advise on activations that align with the show objectives and provides regular communications to keep the core planning team on course. This role manages the logistic elements of our tradeshow presence to include complex timelines, budgets, and deliverables while producing world-class events that reflect industry trends and embody the values of Equinix.

The ideal candidate enjoys working in a dynamic environment, exceptionally detail-oriented, and combines strategic thinking with creative innovation. The position requires the unique ability to think creatively, pushing the boundaries of what is possible while serving the best interests of our stakeholders. This person will be a self-starter, display calm under stress, and uphold Equinix values.

Responsibilities

Tradeshow Planning & Logistics

• Lead planning and execution of tradeshow logistics

• Negotiate and execute vendor contracts, including legal review and signature approval, for services such as electrical, labor, shipping, cleaning, floral, lead retrieval, and more

• Develop and manage detailed event budgets, process vendor payments, track expenditures, and ensure timely reconciliation

• Establish and maintain planning milestones, timelines, and communications frameworks to align cross functional teams

• Coordinate interning planning calls, distribute meeting notes, and track follow up actions to ensure timely progress

• Manage registration for all staff and stakeholders attending events and coordinate hotel accommodations

• Organize show materials including printed collateral, giveaways and raffle items, and ensure timely delivery to the event site

Booth Management & On-Site Execution

• Collaborate with Event Content to oversee on-site event setup, ensuring all booth structures, signage, branding elements, and materials are installed and operational

• Lead the on-site kickoff meeting in collaboration with the Marketing Manager to align staff on schedules, expectations, and messaging

• Monitor booth operations daily, ensuring cleanliness, adequate supplies, and compliance with staffing schedule

• Collect and process event leads, collaborating with Marketing to input into Salesforce and support ROI tracking

Meeting Management

• Set up meeting scheduling systems (e.g., Jifflenow) aligned with booth layout and available meeting space

• Oversee day-to-day meeting room logistics, ensuring they are properly scheduled, supplied, and maintained throughout the event

• Coordinate catering and hospitality for scheduled meetings and executive gatherings as needed

Evening Receptions & Offsite Events

• Identify and secure off-site venues aligned with event objectives; manage all related logistics and planning

• Act as the primary liaison with venue contacts, handling all communications and coordination from contract negotiation through on-site execution

• Plan and manage all event logistics including food and beverage, registration, audio visual, room setup, and vendor oversight

• Collaborate with Marketing to define speaking roles or presentation components as part of the event program

• Develop the event run of show and manage guest registration and experience on site

Post-event Analysis

• Partner with stakeholders to evaluate event performance and recommend strategic improvements for future participation

• Negotiate contracts and secure preference for future events as needed

• Lead final budget reconciliation and ensure all documentation captured

Leadership & Influence

• Model and promote Equinix culture and values

• Build trust with stakeholders through proactive communication and accountability

• Adapt plans to navigate changing priorities or challenges

Qualifications

• Bachelor's degree with 5+ years of experience in corporate event management, including significant focus on trade show management (or equivalent experience)

• Proven success in managing industry trade shows and events

• Strong financial and project management skills

• Excellent interpersonal and communication abilities

• Ability to manage competing priorities with poise and professionalism

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.