Office Manager

At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a talented Regional Office Manager to join our dedicated team at our office located in Cary, North Carolina.

In this role, you will perform administrative duties for all levels of personnel, serve as an information manager for the management and staff, and plan and schedule meetings and appointments. In addition, you will organize and maintain paper and electronic files, manage projects, and conduct research.

Additional Responsibilities

• Establish, maintain, and oversee office procedures.
• Monitors annual overhead and capital equipment budgets.
• Answers and fields incoming phone calls to the area, takes messages, and forwards calls if applicable.
• Schedules meetings, conference calls, and appointments.
• Books meeting rooms, reserves necessary equipment, and sets up outside catering as necessary.
• Sorts and distributes incoming mail, faxes, FedEx, and UPS packages and prepares outgoing correspondence and packages.
• Schedules and manages the travel arrangements (airline, car, and hotel accommodations) of the management and staff of the department.
• Creates and maintains databases, filing systems, logs, and reports necessary for the company or department to access quickly and efficiently.
• Orders catering for office meetings and events.
• Helps plan and coordinate office events.
• Assists in organizing office events as necessary.

• 6+ years of general business/administrative experience, preferably in an Engineering/Architect or Pharmaceutical setting.
• 3+ years of management responsibility including supervisory and office management.
• Proficiency with Adobe/Acrobat and Microsoft Office Suite.

Preferred Qualifications

• An Associate's Degree in Business or equivalent.

IPS, a Berkshire Hathaway company, is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. Through operational expertise and industry-leading knowledge, skill, and passion, IPS provides consultancy services, architecture, engineering, project controls, construction management, and compliance services that allow clients to develop and manufacture life-impacting products. IPS, inclusive of its Enterprise entities, has over 3,500 professionals in over 45 offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East. For further information, please visit www.ipsdb.com.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

Attention Search Firms / Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.

If you do not meet the qualifications for this specific role, but would like to submit your resume for general consideration, please click here!