Office Accounting Manager

• Supervise accounting functions such as payables and receivables at the office level.
• Respond to inquiries from staff, vendors, corporate or clients.
• Supervise office accounting (or similar) employees.

Duties may include:

General Accounting

• Company credit card program maintenance, reconciliation, and reporting

Accounts Payables

• New vendor maintenance
• Submit payables through vendor program (exflow)
• Credit applications, online vendor payments, review vendor statements, and provide coding assistance to managers
• Report asset invoices, inter-office charges, and invoices with no state sales tax
• Monitor Subconsultant payments ensuring that client payment has been received and applied

Risk Management

• Prepare Sub-consultant Agreements with negotiations
• Review all agreement requirements are met prior to release for use to managers
• Monitor COI renewal submittals and update systems as appropriate
• Submit documents to Subsidiary and Corp Accounting

Accounts Receivable

• Contact customers via phone and email to follow up on past-due invoices and secure payment arrangements.
• Investigate and resolve billing disputes, discrepancies, and customer inquiries related to accounts receivable.
• Maintain accurate records of collection efforts and customer interactions in the system.
• Generate and analyze AR aging reports to identify overdue accounts and prioritize collection efforts.
• Collaborate with internal teams to resolve outstanding balances.
• Process write-offs as needed per company policy.
• Provide regular updates to management on collection status, account risks, and progress toward collection goals.
• Adhere to company policies and legal requirements regarding debt collection practices.

Project Accounting

• SubK Invoice entry and upload to electronic files
• DOT Audit Packages - prepare and submit required forms and data (as needed)
• Update manual expenses into IVAN
• Post and import invoices
• Process the Subcontractor Report for Closing reports and document
• Misc project requirements
• W-9 requests to clients

Fleet (optional)

• New vehicle purchase processing, paperwork, decaling, prep for driver
• Vehicle Disposal prep for sale, documents, reporting to Corp Accounting
• Vehicle rentals
• Vehicle Maintenance tracking and analysis
• Windshield Claim reporting and follow up
• Fuel Card, Registration renewals, insurance, and recall management

General Support (optional)

• Notary Public services, if required
• Front Desk and other department support

Qualifications

• Bachelor's degree in accounting or an equivalent combination of education, certification, and related experience
• 5+ years of related experience
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required

Skills and Abilities

• Dependable, detail-oriented, and organized
• Ability to multi-task and meet deadlines
• Proficiency with computers and excel spreadsheets,
• Working knowledge of accounts payable and accounts receivable
• Fully trained in Microsoft Dynamics
• A team player with excellent oral and written communication skills
• Strong understanding of GL posting
• Understanding of ECS Corporate functions
• Understanding of ECS360

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 2,800 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #64 in Engineering News-Record's Top 500 Design Firms (April 2024), #144 in Engineering News-Record's Top 200 Environmental Firms (October 2024) and #28 in Zweig Group's Hot Firm List (June 2024). For additional information about ECS click here.

We love our employees and we show this through providing some great benefits, including paid time off, health and other insurance plans, retirement and college savings plans, and more. Click here to learn more about the great benefits at ECS.

ECS is an Equal Opportunity Employer. This means that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.