Temporary Receptionist

David Evans and Associates, Inc. (DEA) is currently seeking a Temporary Receptionist/Support Services Specialist to support our engineering and corporate services office in Portland, OR. This position plays a key role in delivering high-quality administrative support and front office service in a fast-paced professional environment.

This is a temporary, full-time, in-office role and will support various administrative and support services functions.

Reception / Support Services Functions:

• Answering and directing calls on a multi-line phone system
• Greeting and assisting visitors to the Portland office
• Assisting with mail distribution, filing, and other office support tasks
• Preparing and maintaining letters, documents, and spreadsheets using Microsoft Office
• Completing a variety of administrative tasks such as:
  • Preparing expense reports and processing invoices
  • Coordinating employee gifts for birthdays, anniversaries, and new babies
  • Preparing vendor reports and supporting vendor management
  • Filing documentation with state agencies
• Setting up conference rooms and equipment for meetings and videoconferences
• Assisting Human Resources with administrative support
• Coordinating communication and service requests with the Regional Business Service Leader
• Supporting internal communications and employee services

Basic Qualifications:

• Ability to work on-site from 8:30 am-5:30 pm, Monday through Friday
• 1-2+ years of experience in an administrative assistant or customer service role
• Proficiency in answering and routing calls on a multi-line phone system
• Strong Microsoft Office skills (Word, Excel, Outlook, etc.)
• Willingness and ability to learn new technologies (e.g., Microsoft SharePoint, ADP)