Administrative Assistant

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are looking for a Administrative Assistant to join our Brokerage Operations team. You will provide high level support to commercial real estate brokerage producers within our Wayne office. You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include: administrative, financial, marketing and operational functions for the business. We offer a fun, fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.

PRINCIPAL RESPONSIBILITIES

* Assist in preparing and editing documents including Request for Proposals, Letters of Intent, leases, customer and prospect correspondence and reports with direction from brokers and knowledge of company policies, procedures and best practices
* Create, design and maintain updates: marketing collateral such as property brochures, email blasts, presentation placemats, banners, market overview books, binders, graphs, maps, signage and client reports
* Organize and maintain current, up to date files in market drives, SharePoint and OneDrive folders set up for each individual asset, including but not limited to, all updated marketing collateral, and project related documents
* Responding to client request for updated marketing materials
* Assist in the preparation to produce large marketing presentations, often with a short lead-time
* Creating and managing sends of eblasts for listings, events, etc.
* Responsible for maintaining the company brand standard
* Assist with gathering research information and completing market surveys, including gathering building information, maps and pictures, CoStar data, and creating and binding tour books
* Updating CoStar every 30 days on all listings associated with your respective brokers
* Manage, update and post listings in several digital mediums including, but not limited to JLL.com and Costar
* Plan and manage broker events (building, client events, in-house meetings, etc.)
* Provide interface for brokers on IT issues, including computer needs, email, voicemail and other related technology and equipment
* Prepare and track broker expense reports in PeopleSoft
* Perform general administrative duties such as answering phones, filing, processing mail and ordering, maintaining, and replenishing supplies to further support and leverage the sales process
* Participate in regular administrative and business unit meetings and calls

WORK ENVIRONMENT

This position will sit in our Wayne office and may be required to travel to other local offices.

QUALIFICATIONS

College Degree Preferred but not required

Minimum three to five years' experience supporting multiple people preferably in the commercial real estate industry or other professional services organization

Strong organizational, interpersonal and communication skills as well as proofreading and editing abilities

Resourceful self-starter; pressure-durable

High level of proficiency and working knowledge of Microsoft Power Point, Word, Excel, Outlook, and database software

Working knowledge of Adobe Creative Suite InDesign, Photoshop, Illustrator and Acrobat on a PC platform a plus

Flexibility to work last minute overtime as needed

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.