Risk Management Operations Assistant

Exciting opportunity to join the Risk Management team of Aon's Real Estate Client located in Irvine CA. The role is outsourced, reporting to the Client's Vice President, primary responsibility will be to assist in administration of the company's day to day Risk Management and Insurance Program. Responsible for oversight of Client's insurance coverage including property, casualty, auto and environmental, maintenance of statement of values and insurance schedules and capturing information for renewals.

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

• Provide insurance support across property, casualty, and environmental lines, including policy coverage interpretation.
• Coordination of incident and insurance claims reporting and management.
• Assist in insurance and surety bond procurement and renewals.
• Preparation of insurance budgets.
• Administration of tenant and vendor insurance compliance and certificate tracking system.
• Assist Operations teams with interpreting lease requirements and compliance questions.

• Familiarity with real estate and insurance terminology
• Prior experience with property management insurance and/or accounting
• Expert user of Microsoft Excel and proficiency in Outlook, Word, and PowerPoint
• Ability to interact optimally with team members at all levels.
• Excellent interpersonal, problem-solving, and analytic skills with the ability to reliably balance priorities and workflow.
• Experience working independently and collaboratively.
• Strong teammate.

• Minimum of 5 years of experience to include real estate and insurance industry experience.
• Bachelor's degree; advanced degree and concentration in risk management, insurance, or law a plus
• Industry Certification (ARM, CPCU, CRM)

This role supports the administration of the client's Risk Management and Insurance program, including:

• Provide insurance support across property, casualty, and environmental lines, including policy coverage interpretation.
• Assist in insurance renewal process by preparing insurance applications and coverage exposure schedules and coordinating submission of data and timely updates to broker teams.
• Collaborate with Development Managers and Joint Venture partners on insurance needs and renewals.
• Prepare flood insurance applications and procurement of flood coverage as needed, and track policy expirations and renewals.
• Monitor and track all property-level invoice payments and refunds to ensure they tie to the overall master program costs.
• Assist in annual budgeting, reforecasting, and insurance expense reconciliation processes.
• Preparation of insurance budgets for property acquisitions including insurance valuation and premium schedules and entering into the company's risk management information system (Archipelago).
• Administration of tenant and vendor insurance compliance and certificate tracking system (Jones), including preparation and distribution of compliance reports. Assist Operations teams with interpreting lease requirements and compliance questions.
• Prepare monthly Vacancy Report for property management review and tracking of security measures in place, ensuring compliance with established policies.
• Procure construction and utility surety bonds, monitor for reduction and cancellation dates, and coordinate invoice payments and refunds.
• Insurance claims administration Including reviewing incident reports, submitting claims, and coordinating data and settlement with adjusters. Monitor and log receipt of claim payments, verify accuracy of amounts from each insurer, and communicate status to Accounting and Operations teams.
• Maintain Inadvertent Check Receipt Log to track handling of payments to incorrect payees.
• Management of various forms of documentation including insurance policies, endorsements, invoices, applications, and correspondence.
• Review insurer risk engineering reports, coordinate responses on deficiencies and recommendations with engineering and property management teams, and track status in Salesforce.
• Assist with questions from lenders and others regarding LBA's insurance policy terms and coverage and develop data schedules as needed.
• Collaborate with the Risk Management Consultant to streamline administrative processes and improve productivity.
• Prepare master contracts, purchase orders and other agreements as needed to support emergency response services and environmental investigation and remediation projects.
• General administrative coordination including scheduling meetings, preparing agendas, compiling reports, creating presentations, obtaining signatures, scheduling travel, submitting expense reports, and completing other tasks as needed.

In addition to our comprehensive benefits package, we encourage an inclusive workforce. Plus, our agile environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two "Global Wellbeing Days" each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions for our colleagues as well.

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. People with criminal histories are encouraged to apply.

We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com

For positions in San Francisco and Los Angeles, we will consider for employment qualified applicants with arrest and conviction record in accordance with local Fair Chance ordinances.

Aon is not accepting unsolicited resumes from search firms for this position. If you are a search firm, you will not be compensated in any way for your submission of a candidate, even if Aon hires that candidate.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

The salary range for this position is $66,000 to $70,000 annually. The actual salary will vary based on applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted to reflect applicant's geographic location.

This position is eligible to participate in one of Aon's annual incentive plans to receive an annual discretionary bonus in addition to base salary. The amount of any bonus varies and is subject to the terms and conditions of the applicable incentive plan.

Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon's discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.