Administrative Assistant - MOP135611

University of California - San Diego Medical Centers
United States, California, San Diego
Jun 10, 2025
UCSD Layoff from Career Appointment: Apply by 06/12/2025 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants: Apply by 06/24/2025. Eligible Special Selection clients should contact their Disability Counselor for assistance. Join Our Team at the McGrath Outpatient Pavilion, scheduled to open July 2025! Are you a healthcare professional passionate about providing exceptional care and advancing medical excellence? The McGrath Outpatient Pavilion is seeking dedicated individuals to join our team and help shape the future of outpatient care in our community. About the McGrath Outpatient Pavilion: Located in Hillcrest, the McGrath Outpatient Pavilion is a state-of-the-art, 250,000-square-foot medical facility designed to meet the growing healthcare needs of our region. Spanning six floors, this advanced facility is home to key clinical programs and offers specialized diagnostic, treatment, and surgical services. With a strong emphasis on cancer care, we are committed to delivering world-class medical services in a patient-centered environment. DESCRIPTION The Environmental Service Administrative Assistant II is responsible for administrative transactions including independently analyzing problems and resolving business issues and providing direction and/or information as required; preparation of monthly reports in Excel and PowerPoint without close review; independently analyzing problems and resolving business issues; providing high-level assistance through collection, maintenance, and coordination of data from a number of sources; processing system-wide transactions such as processing up to 5000 lab coat orders annually for various departments. The Administrative Assistant II will have responsibility for determining procedural methods of work; for coordinating phases of work with others; or within limited areas, for determining the applicability of numerous standard rules, regulations and interpretations to individual problems. Performs other related duties as assigned. MINIMUM QUALIFICATIONS A minimum of two (2) years of administrative/related clerical experience. Strong computer skills including high proficiency with MS Word, Excel, PowerPoint, Internet Explorer, Adobe Acrobat, and web-based applications. Ability to deal responsibly with complex issues and maintain excellent working relationships with diverse group of administrators, faculty, staff and external agencies. Excellent communication skills with the ability to communicate clearly verbally and in writing and be able to articulate complex ideas for all levels of audiences. Strong organizational and coordinating skills. PREFERRED QUALIFICATIONS A Bachelor's Degree. Experience in environmental services operations or in a large, complex, healthcare system. Experience processing and tracking healthcare linen and laundry orders, deliveries and product quality and prior experience with linen management software (Linen Helper(tm)) entering data and processing monthly reports. Experience with healthcare environmental services software program (ESCt(tm)) including task assignment, scheduling, database inventory, and project work modules. Experience with healthcare environmental services software program (BedTracking) including staff database, reports, and daily monitoring. SPECIAL CONDITIONS Must be able to work various hours and locations based on business needs. Employment is subject to a criminal background check and pre-employment physical. Pay Transparency Act Annual Full Pay Range: $33,900 - $72,996 (will be prorated if the appointment percentage is less than 100%) Hourly Equivalent: $16.24 - $34.96 Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).