Administrative Assistant

Function as receptionist in Recovery Services administrative area by providing a welcoming, hospitable area for patients, visitors, vendors, and staff and provide clerical support for designated Recovery Services staff and other areas.

• Enhances leader's effectiveness by providing information management support; representing the executive to others

• Assist in special projects as directed by Leader, to include but not limited to:

  • Provide support to major department initiatives to include PowerPoint development, communication with key stakeholders and implementation of programming

  • Provide background material and create reports for internal and external use

  • Follow-up and other duties as assigned

• Other Duties & Responsibilities:

  • Work closely with leadership team, executive assistants and SLC assistants to establish standardized procedures and complete tasks.

  • Knowledge of Hazelden Betty Ford's mission, philosophy, values, and programs and services.

  • Knowledge and understanding of Hazelden Betty Ford's records management policies and procedures.

  • Knowledge of and ability to apply Hazelden Betty Ford's policy on confidentiality.

  • Knowledge of the Twelve Step philosophy and chemical dependency.

Required

• Proficient computer skills in Microsoft Office applications (including Outlook, Excel, Word, Power Point, Visio)
• 1-3 years' related administrative experience
• Proven ability to schedule and host virtual meetings (such as WebEx)
• Proven ability to work independently, prioritize workload, and balance heavy workload while managing frequent interruptions
• Demonstrated interpersonal skills (such as greeting visitors, answering and routing phone calls, coordinating work activities with staff etc.)

Preferred

• Vocational or technical training (2 years or more)
• Prior experience with scheduling for healthcare
• Bachelor's degree
• Advanced skill in Microsoft Office applications

The Hazelden Betty Ford Foundation is the largest nonprofit addiction recovery organization in the United States. It is also one of the most mission-driven places you will find. The Hazelden Betty Ford Foundation team is passionate about providing hope and ultimately healing. As a living, growing and evolving institution, the Hazelden Betty Ford Foundation is - at our core- a people-powered organization. Hazelden Betty Ford Foundation is comprised of 1600+ employees, seventeen treatment sites and produces $190 million dollars in annual revenue. This exemplary organization serves nearly 25,000 people annually and is committed to provide hope and healing for those experiencing addiction to alcohol and other drugs.

What makes this organization unique is its total ecosystem approach to prevention, education, research, advocacy and treatment. All of the parts of the organization work together to inform, develop and deliver evidence- based practices that help people reclaim their futures and restore their hope.

Being "a best place to work" is a strategic goal of Hazelden Betty Ford Foundation and it's a goal that every employee plays an active role in helping to achieve. Our culture is a reflection of how encouraged and energized we each feel about contributing our ideas and performing to our greatest ability. Join us and do meaningful work.

We deeply value our employees. Working at Hazelden Betty Ford Foundation includes a comprehensive benefits package, including:

• Competitive Health, Dental and Vision Plans
• Retirement savings plan with employer match
• Paid time-off
• Tuition reimbursement

The Hazelden Betty Ford Foundation is proud to be an equal opportunity and affirmative action employer. We believe that diversity and inclusion among our colleagues is critical to our success as a force of healing and hope for individuals, families and communities affected by addiction to alcohol and other drugs; and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.