Office Manager, RA

Rigaku is seeking a detail-oriented and organized Office Manager to oversee the daily administrative functions and ensure the smooth and efficient operation of our office environment. This position plays a key role in creating a positive workplace experience, including managing office logistics, supporting front desk operations, and coordinating internal events.

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  Maintain and facilitate the upkeep of office equipment, including fax machines, shared printers, coffee machines, and postage systems.

  
  
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  Greet and welcome visitors and employees, ensuring a professional and courteous reception experience.

  
  
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  Manage the main switchboard and route calls appropriately.

  
  
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  Sort and distribute incoming USPS mail.

  
  
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  Maintain and replenish office supplies by coordinating with the Purchasing department.

  
  
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  Oversee site vendor services such as coffee, vending, water filtration, and document shredding.

  
  
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  Administer and troubleshoot security badge access for employees and guests.

  
  
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  Support visitor arrangements including meeting space reservations, catering, and logistics.

  
  
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  Plan and coordinate office events (e.g., team lunches, holiday parties, employee appreciation activities), ensuring thoughtful execution and budget adherence.

  
  
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  Perform other administrative duties and tasks as assigned.

  
  

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  Knowledge of office management practices and procedures.

  
  
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  Strong event planning and organizational skills.

  
  
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  Excellent verbal and written communication abilities.

  
  
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  Professional demeanor with outstanding interpersonal and customer service skills.

  
  
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  Ability to manage time effectively and handle multiple tasks.

  
  
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  Proficiency with Microsoft Office Suite (Word, Excel, Outlook, etc.).

  
  
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  Flexibility and adaptability in a dynamic environment.

  
  

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  Education:

  
  
  
  
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    High school diploma or equivalent required.

    
    
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    Associate's degree in Office Administration or related field preferred.

    
    
  
  
  
  
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  Experience:

  
  
  
  
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    Minimum of 3 years in an administrative or clerical role.

    
    
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    Experience in office or event coordination is a plus.

    
    
  
  
  
  

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  Prolonged periods of sitting and computer use.

  
  
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  Ability to lift up to 15 pounds.

  
  

At Rigaku, we value collaboration, initiative, and a positive workplace culture. As Office Manager, you'll be at the center of our team's daily experience-making it more efficient, welcoming, and enjoyable.

Rigaku offers a collaborative and rewarding work environment along with a comprehensive benefits package. All applicant information is kept strictly confidential. Benefits include medical, dental, and vision insurance, short- and long-term disability coverage, life insurance, Section 125 flexible spending accounts, a 401(k) retirement plan, and more. Rigaku is proud to be a Sustainability Employer. Applicants must be legally authorized to work in the United States.