Administrative Assistant - Part Time
Purpose:
Colonna's Shipyard is seeking an Administrative Assistant. The Administrative Assistant will support the Procurement/Purchasing department across multiple areas of Colonna's Shipyard operations.
The position is located onsite in Norfolk VA and may require limited travel to support business operations.
Job Description:
- Enter purchase orders into Costpoint and assign purchase order numbers to electronic requisitions, including change orders and credit cards
- Match and file close-out paperwork in accounting software and hard-copy (all documents throughout life-cycle, including material receipt paperwork)
- Verify item receipts by comparing items received to those orders, and fix shipping errors accordingly
- Establish and/or maintain soft and hard copy of various office documentation, research information, and operate modern office equipment and software.
- Screen and direct telephone calls, visitors, and incoming correspondence to appropriate personnel
- Monitor usage levels and order office supplies
- Provide customer service to internal management and staff, as well as outside clients and vendors
- Use standard business knowledge and practices to perform routine administrative duties for the department
- Create, modify and maintain documents including correspondence, reports, drafts, memos, emails, purchase orders, reports, spreadsheets, shipping labels, and other office documents
- Must have regular, reliable attendance
Qualifications:
- Must have a HS Diploma or equivalent
- Must be proficient in the use of Personal Computers (PCs) and word processing and data entry software, with a strong focus on Excel, Word and PowerPoint.
- Have previous logistics-based computer software experience
- Must have the ability to compile and analyze data plus pull reports from various systems with strong attention to detail and accuracy.
- Must have outstanding organizational skills (time management and follow up).
- Must have strong written and verbal communication skills.
- Must have excellent attendance and flexibility with schedule
- Must demonstrate initiative, strong multi-tasking skills, good judgment, sense of urgency and professionalism.
- Must be able to work both in a team environment and independently.
- Have strong customer service skills
Preferred Qualifications:
- Experience working in an industrial, shipyard, engineering, or construction environment
- Experience using Costpoint Deltek.
Travel Requirements:
- Minimal Travel; 10% or less.
Physical Requirements:
- Must be able to lift, carry and transport heavy equipment and boxes. The exact weight requirements will be determined by the specific job, but no less than 20 lbs.
- Remaining in a stationary position, often standing, or sitting for prolonged periods.
- Able to sit and work on a computer for long periods of time.
- Moving about accomplishing tasks or moving from one worksite to another.
- Communicating with others to exchange information.
- Light work that includes moving objects up to 20 pounds.
Respect, Pride, Truth, Family - These are our VALUES and the guidelines that make us a leader in our industry. We are pleased and confident in stating that our skilled employees are among the most respected experts in the ship repair industry.
Colonna's Shipyard Inc., and its divisions, are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.
Additionally, Colonna's Shipyard provides a variety of benefits to support your best health, wellness, and future, to include medical/dental/vision options, company paid disability insurances, 401k with match, legal services, as well as company paid holidays and paid time off (PTO). |
Colonna's Shipyard
paid time off, paid holidays, 401(k)
Jun 18, 2025