Proposal Coordinator

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MV Transportation is seeking a Proposal Coordinator whose job responsibilities will include but are not limited to:
Responsibilities:

* Candidates must understand how to use MS Word styles, basic formulas in Excel, create and compile PDFs, navigate and use Salesforce; Experience in MS Project is preferred
* Responsible for the accuracy and completion of all forms for each bid response. Must be able to fill out all forms in Adobe, redact proposals, etc.
* Forms must be compliant and complete and follow all proper signatures, seal, and notarization requirements as noted in each RFP
* Gathers all necessary documents, data, statistics, attachments, and other materials to produce compliant proposals. Must be able to interface with various other departments and suppliers
* Reads/reviews RFPs and all associated attachments and addenda
* Reads and understands all DBE (Disadvantaged Business Enterprises) requirements for each bid
* Requests bank letters, bonds, business licenses, tax implications, insurance, and contract exceptions (legal and risk)
* Creates RFP-compliant proposal drafts using boilerplate text and customizes proposal drafts to meet the RFP and project strategy (i.e., PM cycles, training requirements, management team names, job positions/titles based on RFP requirements, etc.)
* Coordinates with legal and risk teams for obtaining document exceptions and forms for compliance
* Checks forms, proposals, and attachments for compliance with the RFP
* Writes formal questions related to RFP requirements
* Updates Salesforce and Microsoft Teams sites as needed
* Updates all bid sites/uploads/passwords and scanning sites for opportunities
* Participate in strategy calls and other related project calls
* Administrative assistance for the production team

Talent Requirements:

* BA or BS degree in English, Journalism, Psychology, or Social Science and three (3)+ years of demonstrated complex proposal writing experience, preferably in public/passenger transportation
* Microsoft Office (Word, Excel, PowerPoint, Outlook) Microsoft Teams and Adobe Acrobat Professional superuser.
* Salesforce experience preferred
* Public Notary is a plus
* Must be resourceful, ask questions, create solutions
* Strong organizational skills, proficiency in managing multiple responsibilities, and excellent time management skills.
* Superb reading comprehension skills
* Critical thinking skills are a must, as is creative problem solving and time management
* Strong communication (speaking, writing) skills and behave professionally under pressure. They must be honest, organized, and able to work on multiple high-priority tasks simultaneously.
* Transportation sector experience preferred
* High emotional intelligence
* Expert or highly advanced proficiency with Microsoft Office Suite

Starting Salary Range: $70,000 - $78,000

During the course of employment, employees may receive and have access to confidential information. All employees are expected to respect and maintain the confidentiality of non-public customer and business records and any other information that MV classifies as confidential.

MV Transportation is committed to as policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, physical or mental disability, veteran or military status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants.

Where permissible under applicable state and local law, applicants may be subject to a pre-employment drug test and background check after receiving a conditional offer of employment