Global IT Executive Administrative Assistant

Job Description:

Global IT Executive Administrative Assistant

Huntsman is seeking a Global IT Executive Administrative Assistant supporting the IT Division located in The Woodlands, Texas. This position will report to the VP & Chief Information Officer.

Job Scope

Provide high-level administrative and operational support to the Global IT Leadership Team, ensuring seamless coordination of executive activities, communications, and global initiatives in a fast-paced, confidential, and dynamic environment

In summary, as the Global IT Executive Administrative Assistant, you will:

• Provide high level administrative support to the Global IT Leadership Team by conducting research, preparing reports, handling information requests, and performing a wide variety of administrative job duties.
• Make travel arrangements (air, hotel, car, etc.).
• Process passport renewals and visa issuance.
• Create & Reconcile Expenses Reports
• Communicates / interacts with clients, vendors, and associates at all levels.
• Create and modify documents such as Powerpoint presentations, Excel Spreadsheets, letters, reports and other necessary documents.
• Organize / Coordinate global meetings & special events.
• Order & adequately maintain office supplies.
• Attend meetings as requested in order to record minutes.
• Prepare meeting agendas and set-up / make arrangements for all required meetings.
• Develop & maintain records according with the Huntsman Record Retention Program.
• Other miscellaneous administrative needs for the VP and IT managers / Directors.
• Maintain confidentiality in all aspects of customer, staff, and vendor information.
• Assist Financial Mgmt team in monthly/daily recording keeping and updating files.
• Management of IT contingent worker staff with onboarding, terminations and monthly extension transactions as well as other processes as needed.

Qualifications

You must possess the below minimum qualifications to be initially considered for this position. Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates.

The candidate must have an unrestricted right to work for Huntsman in the United States.

Minimum Qualifications

• Four Year College Degree - strongly preferred
• Excellent Written & verbal Communication Skills
• Very Proficient with MS Word, Excel, PowerPoint
• 8 + years' experience as an Admin Assistant with Executive Level position & group of managers

Skills and knowledge

• Resourceful, flexible, and demonstrates critical thinking skills.
• Ability to organize, prioritize, & meet deadlines on time.
• Strong computer skills
• Initiative / Drive to complete assignments.
• Independent thinker / problem solver.
• Ability to manage multiple job duties & projects at once.
• Detailed & Process oriented
• Ability to maintain high level of confidential
• Information & projects a professional image.
• Ability to work with a culturally diverse group of People.
• Team player & strong interpersonal skills

Huntsman is proud to be an equal opportunity workplace and is an affirmative action employer. We provide equal employment opportunities (EEO) to all qualified applicants for employment, without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identification, sexual orientation and/or expression or any other characteristic protected by law in every location in which we have facilities national or local.

Please refer to https://www.huntsman.com/privacy/online-privacy-notice for Company's Data Privacy and Protection information.

All unsolicited resumes presented by recruitment agencies are treated as pro bono information or service.

Huntsman is aware of a scam involving fraudulent job offers. Huntsman does not makejob offers until after a candidate has submitted a job application and has participated in a face-to-face interview. Please be advised that emails from Huntsman always end in "@huntsman.com" , and that any job offer that requires payment or requires you to deposit a check is likely a scam. If you have questions about any open positions at Huntsman, please visit our Careers website at http://www.huntsman.com/corporate/a/Careers.

Additional Locations: