Working ORP Retiree - Senior Executive Coordinator

Job Summary:

The Senior Executive Coordinator supports the Manager, Administrative Support Services in supporting the Executive Office of the Provost and Executive Vice Chancellor for Administration and Finance by providing advanced, high-level administrative and operational support and logistical functions. Acting as a key liaison and trusted partner, this position is instrumental in ensuring the efficient operation of the executive offices and facilitating strategic coordination across units. The Senior Executive Coordinator interacts with a broad range of internal and external stakeholders, and requires superior judgment, professionalism, and discretion, along with the ability to manage sensitive and confidential information. Possess project management skills, effective analytical and problem-solving skills, works well under pressure, and is highly organized, proactive, diplomatic, and capable of managing multiple priorities in a fast-paced environment.

Duties:

Executive-Level Administrative Support:

• Under the direction of the Manager, Administrative Support Services proactively manage the complex calendar and schedule of the Provost and Executive Vice Chancellor, ensuring alignment with priorities.
• Coordinate domestic and international travel logistics, itineraries, and reconciliation of expenses in a timely and accurate manner.
• Monitor timelines and deadlines for executive initiatives and ensure appropriate follow-up on action items.
• Monitor email inboxes for executive offices, then respond or refer to appropriate entity
• Respond in a timely manner to all requests from various sources, both internal and external

Strategic Office Management:

• Under the direction of the Manager, Administrative Support Services, serve as a point of contact for managing the flow of information, communications, and documentation within the executive office.
• Anticipate and resolve administrative needs before they arise; troubleshoot problems with a solutions-oriented mindset.
• Maintain confidential files and records with attention to accuracy and security protocols.
• Responsible for completing procurement and purchasing processes.

Project Coordination & Event Planning:

• Assist with planning and execution of executive-level meetings, forums, and events, including logistics, agenda preparation, and minute-taking.
• Lead small-scale projects or initiatives under the guidance of the Manager, Administrative Support Services and/or Office leadership.
• Coordinate and track special assignments and strategic initiatives from inception to completion.

Communications & Relationship Management:

• Act as a liaison between the executive office and senior leadership, faculty, staff, and external stakeholders.
• Draft and manage communications, ensuring clarity, professionalism, and alignment with institutional voice and priorities.
• Represent the office in a professional manner, demonstrating diplomacy, tact, and exceptional customer service.

Confidentiality and Professional Integrity:

• Exercise sound judgment, especially in handling sensitive matters or confidential information related to personnel, budgets, or university strategy.
• Uphold the highest level of discretion and maintain strict confidentiality at all times.

Work Location:

Onsite - this role is expected to work onsite and is located in Denver, Colorado.

Why Join Us:

Millions of moments start at CU Denver, a place where innovation, research, and learning meet in the heart of a global city. We're the state's premier public urban research university with more than 100 in-demand, top ranked bachelors, master's, and doctoral degree programs. We partner with diverse learners-at any stage of their life and career-for transformative educational experiences. Across seven schools and colleges, our leading faculty inspires and works alongside students to solve complex challenges and produce impactful creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. To learn more about how CU Denver helps learners meet their moment, visit ucdenver.edu.

Qualifications:

Minimum Qualifications:

Applicants must meet minimum qualifications at the time of hire.

* 10 years executive support experience

Preferred Qualifications:

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and familiarity with virtual meeting platforms (Zoom, MS Teams).
• Experience with CU Systems to include Concur, Marketplace and MyLeave.
• Experience supporting senior-level executives in higher education, government, or a large public institution.
• Experience handling project coordination or high-level event planning.

• Exceptional organizational, time management, and multitasking skills with a demonstrated ability to manage competing priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with meticulous attention to detail.
• Demonstrated discretion, tact, and ability to work with sensitive information.
• Proven ability to work both independently and collaboratively.
• Strong problem-solving skills and ability to exercise initiative and good judgment
• Adaptable to a variety of leadership and communication styles.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
2. Curriculum vitae / Resume
3. Five professional references including name, address, phone number (mobile number if appropriate), and email address

Applications are accepted electronically ONLY at www.cu.edu/cu-careers.

Questions should be directed to: Tawnya Boulier at tawnya.boulier@ucdenver.edu

Screening of Applications Begins:

Immediately and continues until June 24, 2025.

Anticipated Pay Range:

The hiring range for this position has been established at: $40.00-$45.00/hour.

The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

Equal Employment Opportunity Statement:

The University of Colorado (CU) is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

Background Check Statement:

The University of Colorado Denver is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.