Mortgage Post-Closing Final Document Reconciliation Specialist I

This position is responsible for receiving and sorting incoming mail, receiving, imaging, indexing final documents, filing documents, reviewing, and preparation of Assignments of Mortgages, document comparison and clearing any deficiencies with the final title policy and recorded mortgages/deed of trust. Tracking Trailing documents for Storage facilities via Excel and preparing shipments to document custodians. Maintaining Post-Closing email inbox, printing and indexing TPOL. Will be required to work closely with the bank's investors, to in-sure timely delivery of all Post-Closing trailing documents and correcting any post-close/post-fund investor document exceptions.

MAJOR DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS)

• Receive, sort and process incoming mail on a daily basis.
• Maintain Post-Closing Trailing Document email inbox.
• Imagining/indexing recorded Security Instruments/Riders and Title Policies.
• Daily reconciliation of title polices and recorded SECI for required investors (FNMA, FHMLC, GNMA, First United Bank, Broker and Correspondent Lenders).
• Filing and tracking Documents.
• Prepare and ship final TPOL's and REC SECI's to Investors or FUB Document Custodian.
• Audit loan documents for all appropriate signatures, Initials, Notarization, signature name lines, loan amounts, legal descriptions, parcel numbers, no outstanding liens or judgments to ensure documents are compliant as per FUB guidelines to confirm that they are within State, Lender and Investor requirements/guidelines.
• Researching and correcting all suspense issues to determine validity of the issue and to determine the correct course for resolution and clear all deficiencies. This includes addressing and/or clearing all issues in a timely manner in accordance with the time frames dictated by the specific investors to minimize additional cost to cure.
• Following-up on obtaining any required corrections or documentation.
• Maintaining Excell document tracking reporting data.
• Responsible for working with County Agencies and Title Companies for correcting all necessary documents, re-recordings and requesting expense checks.
• Understanding and complying with policies, laws and regulations accordingly.
• Staying up to date on individual investor delivery requirements and time frame for delivery of trailing documents.
• Tracking final documents and generating reports to verify that missing documents and corrections occur in a timely manner according to Bank, Investor and regulatory requirements.
• Completing all required steps in clearing documents received and milestones in Mortgage Program.
• Additional related duties may be assigned as required.
• Back-up for different areas of Post-Closing Department or assistance when needed.

ADDITIONAL DUTIES AND RESONSIBILITIES

• Performs other duties as requested by Management or Team Leader.
• Completes all required compliance exams on a yearly basis.
• Adherence to all First United Policies and Procedures.
• Adheres to First United Dress Code Policy.
• Recommends to Manager possible methods to improve department.

EMPLOYEE SPECIFICATIONS for Final Document Reconciliation Specialist Titles

Years of Experience and ability to complete job tasks required for Final Document Reconciliation Specialist Titles.

• Less than 2 Years Mortgage Experience (Specialist)
• 2-4 Years Mortgage Experience (Specialist I)
• 4-6 Years Mortgage Experience (Specialist II)
• 6-8 Years Mortgage Experience (Specialist III)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Work Experience

• High school diploma or GED required.
• Computer skills, to include Outlook, Word and Excel.
• Prior Banking / Mortgage experience preferred but not required.

Technical/Functional Competencies

• Ability to work independently, multitask and prioritize to meet deadlines.
• Excellent written and oral communication skills mandatory.
• Basic Mathematical skills.
• Great attention to detail.
• Proficient computer skills.
• Provide stellar service for all customers - internal and external.
• Organizational skills required.
• Demonstrates good judgment.
• Strong organizational skills.
• Strong interpersonal skills and ability to work well with a wide range of people.
• Ability to communicate well with customers by all means of communication including written and verbal communication.
• Ability to use e-mail, phone, and other communication tools are necessary.
• Willingness to accept additional responsibilities.
• Excellent problem-solving and decision-making skills.
• Dependable and adheres to timelines and schedules.
• Takes initiative in development and completion of projects.

NOTE: This job description is not intended to be all-inclusive, variations to requirements and/or experience may occur. Employee may perform other related duties as assigned by Manager to meet the ongoing needs of the organization.

If any applicant is unable to complete an application or respond to a job opening because of a disability, please email us at HR@firstunitedbank.com for assistance.