Project Administrator

Astrion
401(k)
United States, Maryland, Rockville
1803 Research Boulevard (Show on map)
Jun 24, 2025
Overview Project Administrator LOCATION: Rockville, MD JOB STATUS: Full-time CLEARANCE: Ability to obtain Nuclear Regulatory Commission (NRC) IT-I CERTIFICATION: N/A TRAVEL: 10% Local Astrion has an exciting opportunity for a Project Administrator supporting our customer in Rockville, Maryland. The project administrator will work closely with the Program Management Team (PMT) assisting with project monitoring, data gathering, coordinating on and offboarding and communicating with the team and Customers on behalf of the PMT. REQUIRED QUALIFICATIONS / SKILLS Education: High School Degree or Higher Years of Experience: 2-3 Years Strong analytical/critical thinking and creative problem-solving skills to quickly identify and help address project challenges Strong communication skills to facilitate meetings and communicate project management direction Strong interpersonal skills to interact with customers, senior level personnel, and team members Strong organizational skills to prioritize work and balance complex projects to facilitate tight project deadlines Ability to work independently and as part of a team Ability to learn new concepts, tasks, and project related tools quickly and easily Ability to accept constructive feedback and implement changes immediately Ability to adapt to and function in a highly demanding and quickly shifting/evolving customer environment An inquisitive and logical mind able to anticipate potential issues or areas of concern High levels of attention to detail and accuracy Ability to take initiative reflective of a well-developed habit of proactivity High level understanding of technologies, cybersecurity, and National Institute of Standards and Technology (NIST) publications to help understand contract projects and effectively communicate statuses RESPONSIBILITIES Functionally, the candidate will be responsible for assisting the Program Management Team (PMT) and Customer with the following activities: Scheduling multiple meetings with Customers and internal staff members (i.e. project kick off and document review meetings) ensuring all required parties are included Ensuring Project Manager calendars are kept up to date and matching with corporate and customer meetings Interface with Customer and PMT frequently to determine evolving needs and priorities Creating in depth agendas to distribute before meetings Taking, compiling, distribution of meeting minutes and action items Support Computer Security Office (CSO) monthly meetings and report pulling and distribution to Offices Tracking and status reporting of Federal Information Security Modernization Act (FISMA) and Assessor System Statement of Risk (ASSR) related activities and monitoring due dates - sending notifications for activities expiring Gathering of cybersecurity related statistical data Posting of documentation and data to SharePoint Develop and monitor project schedules in Microsoft Project Develop and monitor quarterly scan planning spreadsheet Update activities spreadsheet Inputting all project schedule data into the contract Deliverables Report (DR) (SharePoint list) Collecting percent completes on a weekly basis using Microsoft Project, notifying the PMT of any projects that are behind schedule, and posting the consolidated schedule roll up to SharePoint weekly Reviewing NRC Risk Dashboard to ensure all project dates are met Updating the Customer on project status and issues/schedule impacts as needed Assist customers with extension requests as needed Gathering Office of the Chief Information Officer (OCIO) project status for distribution on weekly basis Assisting with the following Onboarding and Offboarding activities as needed: Submit new hire security paperwork to Contracting Officer's Representative (COR) Follow up with new hire after paperwork has been submitted to confirm receipt of e-App and Fingerprinting notification from NRC Maintain Cybersecurity Program Support Services (CPSS) Access Request Status Spreadsheet Notify management of NRC access approval Notify Training Coordinators for awareness Once start date has been determined: Request new hire be added to Oasis Distribution List and SharePoint site Email Controller list of tentative projects new hire is slated to work on Submit NRC Local Area Network (LAN) Identification (ID) request Schedule badging appointment for new hire Coordinate Government Furnished Equipment (GFE) pickup with NRC laptop department Request access to NRC SharePoint sites and Risk and Continuous Authorization Tracking System (RCATS) Schedule internal Oasis meetings during first two weeks: Welcome to the Team Contract Orientation Training Overview Ensure Controller schedules Controller Overview Information Assurance Overview Scanning Overview Quality Assurance Overview Assessment Overview Add new hire to internal Bi-Weekly All Hands Meeting invite Facilitate Contract Orientation meeting Update Oasis Support Staff Contract List on SharePoint Fill out and collect Subcontractor Property Award Acknowledgment Form with electronic signature Coordinate GFE and badge pick up and send new hire pick up instructions Update CPSS GFE Laptop Inventory spreadsheet and place on Oasis SharePoint site Collect badge number for Agencywide Documents Access and Management System (ADAMS) form Collect and file CPSS Contract Acknowledgement Form with electronic signature Once termination date has been determined: Email Human Resources for FedEx box (if applicable) for return of GFE upon team member termination Submit account termination request email to COR Update inactivate user access spreadsheet Take equipment back to NRC and return badge to security Coordinating drug testing appointments for contract staff as needed Other duties as assigned What We Offer Competitive salaries Continuing education assistance Professional development allotment Multiple healthcare benefits packages 401K with employer matching Competitive time off policy along with a federally recognized holiday schedule Who We Are At Astrion, we innovate, elevate, and shape the world of tomorrow. At our core is our purpose to "Be the Difference". This means we encourage our employees to take action and be the driving force for positive change. We foster an environment where innovative solutions flourish, and our company continuously evolves. We have a culture of care, empathy, and making a tangible difference within our organization and communities. We embrace continuous learning, growth, and innovation, and pushing the boundaries of what's possible. We promote collaboration and empowering our teams is at the core of our success. Be the Difference Astrion offers comprehensive services that boost preparedness, optimize performance, and ensure success across various domains, from Cyber to Digital, Mission and Systems, servicing our nation's Civilian, Defense and Space communities. We support customers with Centers of Excellence in Washington DC, and Huntsville, AL with an additional 36 locations across the U.S. Join Astrion and Be the Difference in your career and the world! Astrion is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.