Receptionist

Job Title: Facilities Coordinator 1/Receptionist

Duration: Jun 23, 2025 - Aug 30, 2025 (Potential to extend)

Location: Seattle Washington 98101

Pay Rate: $19.00 - $21.04 hourly on W2

JOB SUMMARY

Summary: The primary role of ...

JOB DESCRIPTION

Plan to convert:

Position Summary

The Workplace Associate provides comprehensive workplace management services to create a best-in-class experience while supporting routine facility operations. As the first point of contact at Reception, this pivotal role delivers authentic service experiences that strengthen the bond between , our clients, and their guests. The position involves continuous monitoring of facility conditions, procurement management, work order coordination, and welcoming employees with genuine hospitality. This role maintains smooth operations through exceptional customer service, thoughtful administrative support, and execution of duties to the highest professional standards.

Key Responsibilities

Site Operations

• Create a comfortable, welcoming, and hospitable environment for employees and guests

• Handle internal and external communications, including monitoring the main phone line

• Anticipate client needs through observation to create memorable experiences

• Perform additional responsibilities as assigned by the Facilities Manager

• Support the Workplace Management team with tactical planning and daily operations

• Provide facility-specific assistance to the project management team

• Schedule, coordinate and communicate maintenance activities

• Manage internal and building work order systems and invoice processing

Workplace Experience

• Provide authentic, caring, and timely services to create a welcoming environment

• Serve as a solution provider by directing teammates and guests to appropriate points of contact

• Monitor office/facility conditions continuously

• Ensure appropriate follow-up with teammates and stakeholders

• Provide direction to vendors and service providers to ensure excellent coordination of work

• Assist with meeting and conference room reservations

Visitor Management

• Deliver personable and efficient visitor registration services

• Ensure regulatory compliance in visitor access systems

• Execute emergency response plans when necessary to ensure safety of clients and guests

Kitchen Management

• Maintain cleanliness of kitchen and break areas

• Monitor and stock snacks, drinks, paper goods, and utensils

• Place orders for kitchen supplies as needed

• Ensure proper functioning of beverage machines and coordinate repairs when necessary

Mail Services

• Organize receipt and delivery of mail and courier services

• Manage mail distribution

• Process outgoing packages and overnight deliveries

Compliance

• Administer and maintain badge access for the office

• Support budgetary requests, analysis, and reporting

• Follow all HSSE guidelines

Qualifications

Education

• Associate's degree in facilities management, building management, business, or related field; OR

• 2+ years of experience in Facility or Property Administration

Skills and Knowledge

• Superior customer service skills

• Ability to maintain professionalism in stressful situations

• Effective planning and time management skills

• Ability to multitask and work independently

• Experience with Corrigo or other CMMS/Automated Work Order systems

• Proficiency in MS Office applications

• Strong written and verbal communication skills

• Excellent organizational abilities and collaborative approach

Technical Requirements

• Advanced proficiency in Excel for customizing administrative reports

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.