Classified Temp Administrative Assistant

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The administrative assistant will provide dedicated administrative support to the HR and Payroll operations of a large/complex unit within the Erik Jonsson School of Engineering and Computer Science. A successful candidate will be organized, detail-oriented, and able to shift priorities in a fast-paced environment. This role will require broad-based knowledge of university policies and applicable local, state, and federal laws and regulations. Must have strong time management skills and attention to detail. The administrative assistant will provide outstanding customer service to Faculty, Staff, and Students and professionally delivering a wide variety of support services, including email, phone, and in-person communications.

This position provides administrative support for Human Resources and Payroll functions within the Department of Mechanical Engineering. Reporting to the Business Administrator, this role plays a key part in facilitating HR and payroll processes for the department.

Key responsibilities include assisting with the processing of employment requests for Research Assistants (RAs), Teaching Assistants (TAs), and hourly student workers. This involves collecting hiring requests from faculty, calculating employment costs, coordinating with the finance team to ensure funding availability, and submitting employment documentation to HR and Payroll for processing.

May also assist with assigning time sheets, sending out payroll deadline reminders, and maintaining and updating department personnel sheet.

Other duties and responsibilities as assigned.

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.