Administrative Coordinator

Position Summary:

The Yeshiva University High School for Boys (MTA) is seeking an Administrative Coordinator who will have responsibility for a wide range of administrative and executive support-related tasks while working independently. The Administrative Coordinator supports the activities of the office for the Head of School and Executive Director.

Position Responsibilities:

• Maintain calendars, make travel arrangements, and update pending commitments and appointments for school administration.
• Compile and submit a list of facility work orders for submission and follow up with the University Facilities department.
• Initiates and follows through on all aspects of Purchasing for the school - submitting invoices and following up with YU's Purchasing and Accounts Payable departments to ensure payments are made promptly.
• Ensure that the school leadership receives the administrative support required to meet their commitments and responsibilities.
• Engages with parents and students over the phone, in person, and via email. Creates a welcoming office environment.
• This position will liaise with various internal departments and may be required to have frequent external contact.
• May be required to coordinate work assignments and assess the work of assigned staff.
• Serve as the primary point of initial contact on any matter.
• Independently researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response.
• Assist supervisor(s) with administrative requirements.
• Support special projects/programs, some of which may have a University-wide impact.
• Maintain office correspondence and reply to inquiries.
• Available for all ad hoc requests, including but not limited to: processing reimbursements and assisting the main office.
• Meet and manage deliveries to the school.
• Maintain coffee station and student canteen fridge.
• Clerical Office Responsibilities:
  
  
  
  • Printing for faculty.
  • Mail merges for admissions and other projects.
  • Daily busing logistics.
  • Student canteen billing.
  • Office supplies and inventory.
  
  
  
  

Experience & Educational Background:

• Bachelor's Degree.
• 1 year of administrative experience or an equivalent combination of experience, training, and/or education will be considered.

Skills & Competencies:

• Must possess strong knowledge of Google Suite and Microsoft Word, Excel, and PowerPoint. May use other Microsoft programs as assigned.
• Must demonstrate good judgment, initiative, and attention to detail.
• Must be able to effectively track time and resources to prioritize own work assignments.
• Must possess strong customer service, communication, and organizational skills.
• May be required to work independently and produce quality work from conception to completion on assigned projects.

Salary Range:

$22.00 - $25.00 per hour

About Us:

Yeshiva University is dedicated to academic excellence, intellectual exploration, and the advancement of timeless values that shape and impact lives. With a rich tradition rooted in Jewish thought and heritage, YU fosters a dynamic learning environment across its undergraduate, graduate, and professional schools. Our mission is to cultivate the next generation of leaders who will contribute meaningfully to society, guided by a commitment to ethics, innovation, and service. Our community extends far beyond the classroom, encompassing thousands of students, faculty, staff, and more than 70,000 alumni and supporters worldwide, all working together to build a brighter future.

As a Yeshiva University employee, you will be part of a welcoming, diverse, and intellectually engaging community that values collaboration, excellence, and professional growth. We offer a supportive and stimulating workplace with tangible employee benefits, opportunities for advancement, and a strong sense of purpose. Beyond professional development, YU is committed to ensuring a high quality of life for its employees, offering a work environment that prioritizes well-being, work-life balance, and a culture of mutual respect. Every role at YU contributes to our broader mission of education, research, and societal impact, ensuring that all members of our community-students, faculty, staff, alumni, and friends-are inspired to make a difference. We invite you to bring your talent and passion to YU and join us in shaping the future.

Equal Employment Opportunity:

Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state, or local laws.