Executive Assistant

Our Company

Changing the world through digital experiences is what Adobe's all about. We give everyone-from emerging artists to global brands-everything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.

We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!

The Executive Assistant (EA) will provide support to the Vice President, New Business Ventures who leads 0>1 incubation and launches of GenAI products. Last year, we successfully launched Firefly for Enterprise products including Firefly Services and Firefly Custom Models. This year we have launched Firefly Foundry and 3rd Party Partner models for Adobe.

You will collaborate closely with executive-level customers, partners, senior leaders, E-team and SVP EAs, event coordinators and a broad teams of product, engineering, legal, sales, marketing, etc.

A successful candidate will have a proven track record of working in a fast-paced environment with meticulous attention to detail. You will thrive in ambiguity, have a low ego and be willing to roll up your sleeves with the team. You will excel in building rapport internally and with customers.

Responsibilities

• Coordinate sophisticated (complex) VP calendar
• Be responsive to key external and internal partners, with contact outside normal business hours for time-sensitive situations (e.g., sales deal cycles, customer meetings & speaking appearances).
• Represent Adobe, the VP and team in a brand-building light through thoughtful, friendly, and timely follow-through and sound judgment.
• Ensure VP has customer or event briefing and context in advance of meetings. Prepare presentation materials from standard library as needed.
• Arrange travel and accommodations for executives. Prepare expense reports. Arrange team offsites & customer visits.
• Manage vendors, purchase orders, and team events, as needed.
• Work across many internal groups including, exec comms/PR, event coordinators, research/engineering, product, marketing, legal, strategy & ops.
• Prepare administrative and operational Word, Excel, PowerPoint presentations, agendas, reports
• Participate or lead special projects, as appropriate.

Keys to success

• Dedication to excellence. Perform duties at a high-quality level on a consistent basis. Strong attention to detail. Accurate written and verbal communication.
• Highly organized. Ability to function well in a fast-paced, high-volume environment. Table-stakes ability to prioritize and coordinate complex calendaring asks. Ability to maintain a realistic balance among multiple priorities. Fast response times.
• Curious & great judgement. Strong interest in understanding Adobe's business and VP's scope of responsibility. Use business sense to decipher priorities and make sound judgment calls when needed.
• Discretion. Respect for confidentiality in handling customer data & deals and complex partnership negotiations.
• Excellent communicator. Able to confidently and professionally interact with professionals at all levels. Strong relationship with E-Team EAs. Keep in contact with VP via slack, email and text.
• Great teammate. Flexible colleague with a can-do attitude. Calm under pressure. Easy to work with. Sense of humor and fun. Can go with the flow. Culture carrier.
• Creative problem solver. Demonstrate ability and temperament to work in an ambiguous and changing environment. Think outside of the box with a sense of urgency. Know when to check in with VP to test decisions.

Skills and Qualifications

• Associate's or Bachelor's degree preferred.
• 8+ years of related experience required in working in an executive assistant role supporting senior executives.
• Ability to use enterprise tools like ChatGPT, Salesforce, internal sales portals
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Flexible hours as dictated by the needs of business.

At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).

In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.

State-Specific Notices:

California:

Fair Chance Ordinances

Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and "fair chance" ordinances.

Colorado:

Application Window Notice

If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.

Massachusetts:

Massachusetts Legal Notice

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Adobe is proud to be an Equal Employment Opportunityemployer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more.

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