Administrative Assistant

This position is a hybrid position located in American Fork, UT.

Job Summary
This role provides administrative support to Senior Management and is responsible for administrative functions including (but not limited to) answering incoming calls, scheduling and preparation of meetings, scheduling of domestic and international travel, maintenance of calendar, sorting and prioritization of e-mail and sorting and distributing incoming mail.

What You Will Do

• Performs administrative functions including phone/e-mail monitoring and prioritization, supply ordering; filing/organizing, etc.
• Facilitates both domestic and international travel arrangements, prepares itineraries, and processes travel expense reports
• Maintains a calendar and arranges multi-party meetings, both in person and video calls
• Prepares, organizes and generates reports as needed
• Interacts with Executive Management Committee and other Executive Assistants
• Composes correspondence and prepares letters, memoranda, reports and spreadsheets
• Prepares presentations,agendas and related materials, copying, collating and set-up
• Notes commitments made by executives during meetings and arranges for staff implementation
• Participates in special projects and performs other duties as required
• Work with the Administrative team to prepare and execute company events as needed
• Prioritizes tasks and projects based on urgency and importance, ensuring deadlines are met
• Followsup on action items and commitments made, tracking progress and providing regular updates
• In addition to the essential duties and responsibilities listed above, all positions are also responsible for:
  • Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work-related tasks in a manner that is in compliance with all Company policies and procedures including Worldwide Business Standards
  • Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments
  • Handle sensitive information with the utmost confidentiality and discretion
  • Maintains a high level of professionalism and integrity in all interactions and communications

• Travel typically less than 10%
• Office environment with no special physical demands required

• 6+ years of experience as an executive or administrative assistant to senior or executive level management/leadership
• Must be fluent in Microsoft Suite
• Demonstrates a commitment to delivering work that is both prompt and precise
• Interpersonal skills and ability to communicate effectively with others at all levels of the Company with professionalism
• Excellent organization skills and demonstrated ability to multi-task
• Detail-oriented and consistently ensures timely follow-up on all tasks
• Ability to work independently with little or no supervision or guidance
• Excellent judgment and problem-solving abilities
• Ability to utilize discretion and maintain confidentiality
• Flexibility to take care of needed urgent items outside of office hours, if needed

• A great place to work with fantastic people
• A career in the healthcare technology industry, with the ability to grow and realize your full potential
• Competitive compensation
• Excellent benefits package - Medical, Dental and Vision Coverage, 401K Plan with Company Match, Paid Time Off (PTO), Sick Leave (if applicable), Paid ParentalLeave, Short Term Disability, Income Protection, Work Life Assistance Program, Health Savings and Flexible Spending Accounts,Education Benefits, Worldwide Scholarship Program, Volunteer Opportunities, and more

About Henry Schein One

Henry Schein Oneis the global leader in dental management, analytics, communication, and marketing software. Our company's products and services work together as one simple solution to provide users with a seamless and integrated experience.

Our company thrives because of our people. We believe in supportive, diverse, and inclusive workforce, inclusive environments, professional development opportunities, and competitive compensation packages. We value innovation, teamwork, and encourage work-life balance.
One of many reasons why Henry Schein One leads the industry is because of our products, services and most importantly, our people.

In 2022, Henry Schein One was named one of Best Companies to Work for in Utah. Click here for more information:2022 Best Companies to Work For | Henry Schein One

Henry Schein, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.

Unfortunately, Henry Schein One is not currently hiring individuals residing in Alaska, Delaware, Hawaii, Iowa, Louisiana, Maryland, Nebraska, North Dakota,Rhode Island,South Dakota,Vermont, West Virginia, Washington DC, orPuerto Rico and other US Territories.