Administrative Assistant 1

If you have a passion for organization and attention to detail, then this Administrative Assistant position is perfect for you. As a member of the Division of Statistical Registries team, you will play a crucial role in managing vital event registrations for the state. This position also offers opportunities for leadership and professional growth, as you will supervise activities related to registry records and lead process improvement efforts. Do not miss out on the chance to make a difference and apply for this position today!

In this position, you will play a vital role in ensuring the integrity and accuracy of birth records. It will be essential to have a thorough understanding of the laws and regulations related to birth records, in addition to excellent problem-solving and analytical skills. Your responsibilities will include investigating any discrepancies or fraudulent information, as well as developing benchmarks and outcome measures to improve employee productivity and overall quality. In addition, you will analyze operational procedures and policies to ensure they are effective, efficient, and compliant with relevant laws and regulations.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Limited term, full-time employment (37.5 hours per week)with benefits (Bronze Plan). Duration of employment is approximately 6 months with possible extension for an additional 6 months.
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) full-time. You will be required to report to the office 1 day per month and as needed for training. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. Please direct all questions regarding telework and alternate worksites to Kay Diritto at kadiritto@pa.gov and Anna Elias at aelias@pa.gov.
• You will have a minimum of 2 weeks of mandatory on-site training.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.
  

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.