Shop Office Manager

Build Your Career. Build America's Future.

Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference for millions of people every day across the country.

When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded, and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time.

We're Coming Back Together To Be Together

100% In Office & Onsite

At Vulcan Materials, we believe that the heart of our success lies in the strength of our engagement, our connection, and our commitment to developing our people. We are excited to restore the collaborative in-person environment that fuels our innovation and growth. This move is not just about being physically present; it's about reigniting the spirit that comes from face-to-face interactions, fostering a collaborative, inclusive culture where every voice is heard and everyone thrives.

What You'll Do:

* Performs a variety of duties associated with managing the business side of shop operations. Acts as the right hand of shop plant management, anticipating needs, and proactively addressing issues

* Ensures employee timecards are accurate in Kronos and coded to the correct cost centers. Approves timecards in a timely manner to meet the payroll closing schedules. Bring trends/concerns to plant management to include cost variances, attendance tracking (absences, tardies, etc.), actual labor expense compared to production plan/schedule, etc.

* Oversee and record inventory management transactions including creating orders, recognizing the receipt of goods, and reconciling inventory items in the inventory management system to the physical inventory at the location.

* Produce inventory reports; prepare and maintain a documented audit trail for updates to inventory items and assist on physical inventory audits to ensure accuracy of the inventory ledger.

* Ensures various shop systems are updated timely and accurately on a daily basis, including the procurement purchasing system (VCommerce), timekeeping system (Kronos), and inventory management system (Oracle).

* Tracks shop spending vs. budget and projections throughout the month leveraging Cypress/Oracle reports. Monitor KPI reports. Proactively analyzes, and researches variances and unexpected results and identifies and, within the scope of authority, addresses discrepancies and informs the plant manager

* Reviews and approves shop plant p-cards, with the exception of the shop plant manager's and their own. Ensures proper coding, documentation, and timely submission

* Uses knowledge of maintenance/repair work orders and equipment to proactively leverage the procurement systems, processes, and catalogs to order parts, supplies, and equipment as required to support planned activities. Matches bills of lading with invoice

* Researches, documents, and resolves location business-related problems as needed. Ensures the shop manager is kept up to date on the status of these problems as well as the resolutions

* Acts as an employee advocate and liaison with HR, Plant Accounting, Safety, Health and Environmental, Payroll, Benefits, etc.

* Serves as the site contact for the shop. Receives site guests to include vendors, company employees, and other visitors as needed. Resolves issues and problems within the scope of authority.

* Ensures shop compliance with Internal Controls and Company Policy

* Maintains all record-keeping documentation including but not limited to safety meetings, task training records, environmental, inspection records, etc.

* May create work orders, and prints, and distribute preventative maintenance items to the maintenance team. Follows up with the maintenance team to ensure timely completion and addresses preventative maintenance service inquiries. Coordinates the delivery of parts and supplies to support the maintenance and repair schedule. Informs shop plant management of overdue maintenance activities.

* Other duties may be assigned as required

Skills You'll Need:

* A Bachelor's degree in Business, Accounting, Finance, or equivalent work experience is preferred.

* Previous accounting experience with an understanding of accounting principles, financial and KPI statements, and cost structures is required

* Previous mining and plant experience is preferred. Previous manufacturing and cost accounting experience is preferred

* Knowledge and understanding of business planning and financial forecasting requirements

* Strong analytical skills

* Effectively manages multiple priorities and tasks simultaneously

* Builds trust and camaraderie with employees and is seen as a credible source of information

* Punctual, self-motivated, dependable, timely, and reliable

* Ability to work independently with minimal supervision

* Detail-oriented and skilled with time management

* Adapts well to new processes and procedures

* Work in various data management systems to compile and analyze information

* Demonstrates integrity and is an inquisitive problem solver

* Customer service oriented, with strong verbal and written communication skills

* Good organization skills; excellent problem-solving skills and practices

* Good communication and conflict resolution skills.

* Must represent Vulcan in a professional manner to all customers, vendors, and internal employees

* Must have the ability to use computerized equipment and technology, demonstrate strong proficiency in Microsoft Office Suite (particularly Word and Excel), Google (particularly Docs and Sheets), and other software packages relevant to the position

* This position requires knowledge and awareness of site hazards. Must be able to wear required personal protective equipment (PPE)

* Must be able to sit for long periods of time

* The use of telephones, computers, cell phones, and other electronic devices is essential

* Must have a valid driver's license and be able to legally and safely operate a motor vehicle

* May have to do bending and reaching to file materials

* Must have the ability to lift up to 10 lbs.

* May involve exposure to conditions of dust, dirt, and noise

What You'll Like About Us:

Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness, and communication.

Safe. The industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.

Meaningful Work. What sets us apart is the work we do impacts our daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States.

Health Benefits. Medical, Dental, and Vision programs, plus much more.

Rest. Paid vacation, personal floating days, and paid holidays.

Prepare for the Future. 401(k) with company match and contribution.

Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business.

Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.