Executive Assistant | Property & Casualty

Essential Functions and Primary Duties

• Schedule and maintain executive's calendar to include arranging travel
• Prioritize and compose executive materials to include correspondence, memos, spreadsheets, agendas and presentation materials
• May lead or supervise staff
• Prudently manage confidential and critical information
• Read, prioritize and distribute all forms of incoming correspondence
• Plan and oversee preparation for on and off-site meetings, attend meetings to record minutes
• File and retrieve business documents, records, and reports
• Prepare copies of material as needed
• Greet callers and visitors, assess needs and provide solutions
• Perform general office duties to include ordering supplies, maintaining business records and updating management systems
• Prepare incoming and outgoing mail
• Additional responsibilities as assigned

Preferred Qualifications

• Bachelor's degree preferred

Qualifications Required

• High school diploma or GED
• 5 years of executive administrative experience in an office environment
• Demonstrate ability to handle multiple tasks simultaneously
• Exceptional organizational skills required
• Ability to produce quality professional material within deadlines
• Proficient use of applicable technology
• Must present highest professional decorum given position placement and access to confidential information
• Demonstrated ability to communicate verbally and in writing throughout all levels of an organization, both internally and externally
• Ability to work with minimal supervision while fulfilling all requirements

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