Workplace Internship Coordinator

ESSENTIAL FUNCTIONS:

• Organize and administer the day-to-day activities of the Workforce Development Center to assure efficient and effective operations.
• Communicate and establish relationships with all stakeholders including industry, SJDC staff, faculty, and students on a regular basis to facilitate internship demands.
• Plan and schedule various types of meetings, trainings, presentations and community partnership events including public agencies, business and industry as potential employers.
• Assist in the development of job training services strategy; identify the characteristics of jobs; determine accessibility of jobs to student employment; and research and perform analysis of market data relational to economic data.
• Accept and review student applications for placement referrals; interview student clients to determine education, training and interest; screen applicants to determine qualifications for job orders; and arrange employer interviews for student employees.
• Assist in conducting labor market surveys and analysis to determine job markets for student employment; identify and contact employers to determine the numbers and types of employment opportunities for student employment.
• Work closely with students enrolled in Career Technical Education (CTE) Programs to connect students with available college and community resources; and helps to ensure successful completion of their specific program by providing workshops on a variety of relevant topics leading to employment.
• Plan coordinated transition activities to support the career development process for CTE; recruits and assists students in enrolling in CTE programs.
• Respond to requests and inquiries from students, faculty, staff, and the public; provides information on admissions, financial aid and registration policies and procedures, and employment services; and refers students to other college services as appropriate.
• Compose and prepare correspondence, reports, publicity materials, brochures, flyers, presentations, surveys, and other materials as assigned; plan and coordinate layouts, graphics, photography, editing, printing, multimedia enhancements, web page information, and distribution; and proofread materials to assure accuracy and completeness.
• Plan and perform administrative support duties to assure timely and efficient office operations and the maintenance of good public relations; including but not limited to: greeting guests and answering telephones; providing information in person or on the telephone regarding policies and regulations; data entry; opening; screening and routing mail; maintaining an appropriate level of office supplies and order forms as necessary; and accurately maintaining a variety of records and files.
• Collaborate with employers to craft tailored job descriptions aligned with their organizational requirements.
• Facilitate seamless transitions for student interns, managing both onboarding and offboarding processes, including coordinating background checks as necessary.
• Maintain proactive communication channels with both students and employers, providing regular updates on their progress within the hiring pipeline.
• Establish and maintain meticulous records of interns' tenure, submission deadlines and compliance status ensuring accuracy and completeness.
• Manage intern payroll administration, liaising with employers to verify hours worked, making necessary adjustments and promptly submitting data to Employer of Record.
• Lead comprehensive new hire orientations including essential paperwork such as forms and withholding documents and ensure students fulfill all compliance requirements.
• Perform related duties and responsibilities as assigned.

• Principles of training and providing work direction.
• Principles and practices of fiscal, statistical and administrative research and business report preparation.
• Event planning, implementation, coordination, and evaluation practices.
• Principles and practices of gathering data, analysis, record keeping and presentation.
• Office procedures, methods and equipment including computer processes, word processing software, spreadsheets, presentation software; database software.
• Principles and practices of job placement program development and administration.
• Principles and practices of career development and labor market trends.
• Proper language usage, spelling, grammar, and punctuation.
• Pertinent federal, state and local codes, laws and regulations.

• Perform word processing, spreadsheet, and report writing tasks using a wide variety of software applications and techniques.
• Research, organize and present a variety of employment data.
• Plan, implement and evaluate job placement services.
• Advise students in matters related to job placement.
• Operate office equipment and computers, scanners, copiers, and fax machines.
• Communicate clearly and concisely, both orally and in writing, with a wide variety of audiences.
• Establish and maintain cooperative and effective working relationships with all employees and others encountered in the course of work.
• Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, linguistic, and ethnic backgrounds and disabilities of community college students and staff as demonstrated by skills and abilities in cultural responsiveness and cultural humility.