Risk & Safety Human Resources Analyst

City of Carlsbad
$81,263.00 - $111,498.00 Annually
medical insurance, dental insurance, life insurance, vision insurance, flexible benefit account, vacation time, paid holidays, retirement plan
United States, California, Carlsbad
1635 Faraday Avenue (Show on map)
Jul 23, 2025
The Position The Human Resources Department (HR) currently has a Risk & Safety HR Analyst opening primarily assigned to the functional area of safety programs & compliance. The incumbent will also support additional areas within HR and Risk Management as needed. About Carlsbad The City of Carlsbad is ideally situated in north San Diego County, where a great climate, beautiful beaches, scenic lagoons and abundant open space create the ideal California experience. City government serves 115,000 residents and a diverse business community by providing high quality services, including dedicated public safety personnel, well-maintained parks, three pools, 67 miles of city trails and three city-run libraries. The City of Carlsbad is committed to maintaining its small-town beach community character as it continues to grow. An award-winning growth management plan has helped ensure infrastructure has kept pace with new development, while protecting the city's financial health. Carlsbad has a AAA credit rating, one of the best funded pensions in the region and healthy reserves. The Human Resources Department The City of Carlsbad Human Resources/Risk Department operates in a very collaborative environment where a positive, supportive and can-do approach is valued, and everyone works as a team and across different functional sections as needed. The work in the department is challenging, rewarding and fulfilling in a fast-paced environment. The Opportunity The HR/Risk Department is looking for a motivated, positive, friendly, customer service focused individual that has a good sense of humor and is results oriented. The ideal candidate will have experience in safety programs and HR compliance, or other relevant experience. The ideal candidate will also possess exceptional communication skills, and the ability to interact with all levels of the organization, in a fast-paced work environment where multiple priorities and a variety of tasks need to be managed effectively. The incumbent in this position must be able to work as part of a team and be motivated and driven to remain up to date on the changing regulations within their assigned functional area, as well as in safety and human resources in general. The Risk & Safety Analyst maintains regulatory compliance, ensures employee safety, and mitigates environmental risk across city operations. The Analyst is responsible for developing and maintaining written safety programs, making formal recommendations related to process improvement, and coordinating citywide implementation and accountability across departments. The Analyst will oversee industrial hygiene, manage third-party consultants and trainers, manage safety inspections and audits, incident management and reporting, and safety program reporting. What does a typical day as the Risk & Safety Analyst look like? Trick question. There is no typical day, but here are some of the things likely to fill yours: Developing, scheduling and/or facilitating employee safety trainings and maintaining training records Inspecting city facilities, equipment and jobsites, making recommendations for improvement and tracking recommendations to completion Overseeing the DOT program and compliance (coordinating drug testing, DOT audit and medical certification) Reviewing, developing, and implementing the city's Workplace Violence Prevention Plan, Injury and Illness Prevention Plan, and Emergency Action Plans Coordinating ergonomic assessments and making recommendations related to ergonomic evaluations Coordinating medical exams and tracking exam results Implementing the city's respiratory protection and hearing conservation programs Facilitating safety committee meetings and planning annual facility safety events Assisting with accident investigations to determine incident causes and corrective actions Adequate performance at this level requires knowledge of safety related laws, procedures and policies, ability to maintain compliance, and the ability to work independently and offer alternative solutions in solving problems and in achieving greater effectiveness. This position will require a high level of customer service and diplomacy working with employees at all levels of the organization including executive level. The ideal candidate will also need to be a strategic partner both in HR and with other departments while independently managing and coordinating various projects. This position will require occasional work in early morning, and nights. You belong in Carlsbad The City of Carlsbad embraces and recognizes the vital relationship of an inclusive, engaged work environment and innovative excellence. An equitable and inclusive work climate comprises personal experiences, values, and views shaped from differences of culture and circumstance. Our organization appreciates belonging, creativity, recognition and retention of its employees and is committed to hiring and developing motivated, productive and talented employees who provide services and enhance our quality of life. We work to embrace open and equitable access to opportunities for learning and development as our responsibility and goal. Key Responsibilities Depending on assignment, responsibilities may include but are not limited to: Participates in the planning, development, administration, implementation and record management of various safety and compliance programs including the Workplace Violence Prevention Plan, Emergency Action Plans, DOT program, respiratory protection and hearing conservation programs, and others as required. Conducts and reports on inspections of city facilities, equipment, and jobsites, assists in completion of accident investigations, completes ergonomic assessments and provides recommendations, facilitates regular citywide first aid kit inspections and replenishment. Administers the city's employee benefit program, including medical, dental, vision, spending reimbursement accounts, life insurance, long term disability, and Employee Assistance Program (EAP). Plans, coordinates, designs, and develops recruitment and selection materials and examinations, composes job bulletins and related recruitment and outreach materials, screens applications, scores and analyzes results of written, oral and performance examinations, coordinates with department management and hiring managers throughout the process, and provides job offers. Provides assistance during the labor negotiations process, conducts surveys and provides statistical reports of pay and benefits, evaluates changes to bargaining unit memorandum of understanding and recommends applicable changes to personnel rules and regulations. In addition, works with finance to calculate all costs related to negotiations. Assists in the overall management of the workers' compensation program via a Third-Party Administrator, reviews initial Workers' Compensation claims and determines type of claim to be established, serves as liaison with injured workers, City departments, Third Party Administrator, attorneys, medical providers, and investigators in the management of injured worker claims, works closely with insured employees and department managers regarding return-to-work issues. Coordinates citywide training programs, coordinates training curriculum with facilitators and vendors, tracks attendance and evaluates program effectiveness. Supports employee onboarding and offboarding activities, including medical and background check processes, processing of new hire paperwork, and separation administration. Provides assistance with employee relations issues, consults with managers and employees regarding the interpretation of personnel practices, policies, and procedures including related laws and regulations, provides information and assistance to departmental personnel regarding employee evaluations, disciplinary actions and other employee relations issues. Researches, analyzes, and maintains the City's classification plans, prepares or revises job specifications, conducts classification and compensation studies and draft reports, recommends salary range placements and adjustments, implements and reviews salary structure and merit adjustments for compliance with City policies and procedures. Qualifications Knowledge of: Human Resources laws, rules, regulations, policies, and procedures Principles and practices of personnel administration including job analysis, position classification, compensation, recruitment and selection Statistical principles and research methods Principles and practices of public administration and organizational development; salary and benefit administration English usage, spelling, grammar, and punctuation Modern office procedures and methods including computer equipment and supporting word processing and spreadsheet applications Pertinent Federal, State, local codes, laws, and regulations Strong political emotional intelligence and people skills Ability to: Perform professional, technical, and analytical personnel tasks Understand City personnel programs and policies and interpret them to employees, management, and the public Understand the organization and operation of the city and outside agencies as related to the personnel function Effective and innovative of use job advertising sources, methods, and techniques Conduct job analyses and classification analyses Respond to personnel related requests and inquiries from City employees, management, and the public Collect, compile, and analyze information and data Write clear, concise, and accurate reports and job descriptions Communicate clearly and concisely, both orally and in writing Establish and maintain effective working relationships with those contacted in the course of work Provides prompt and excellent quality customer service Organize and coordinate projects and prioritize activities to meet established deadlines Operate a variety of office equipment including a computer and associated word processing applications Work well under pressure to meet deadlines Experience & Education Any combination equivalent to experience and/or education that would provide the required knowledge and abilities will be considered to qualify for this position. A typical way to obtain the knowledge and abilities would be: A Bachelor's degree in human resources, labor and industrial relations, psychology, business or public administration, or other related field. A minimum of three (3) years of professional experience in a safety field environment, recruitment, testing and examination under a merit system; classification and compensation; benefit program administration and/or general personnel administration. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications and we encourage you to apply if you are interested. DESIRABLE CERTIFICATION: Possession of a professional certifications as it relates to HR/LR (i.e. PHR, SPHR, CALPELRA CLRM, IPMA, etc.). Safety related certifications and/or licenses (i.e. CSP, ASP, OHST, STS, etc.)