Clerk 2, Attendance

Clerk 2 - Attendance

REPORTS TO This job reports to the Assistant Principal

POSITION OBJECTIVE The job of Clerk 2 - Attendance is done for the purpose/s of performing all the day-to-day attendance transactions that support the student attendance system; ensuring compliance with state reporting and documenting requirements; conveying attendance related information to appropriate parties; and providing general clerical support, information and/or direction as may be assigned at assigned school site.

MINIMUM QUALIFICATIONS: Community college and/or vocational school degree with study in job-related area.

REQUIRED SKILLS:

• Operate standard office equipment and relevant software applications

• Prepare and maintain accurate records

• Perform basic math calculations, including fractions, percents, and ratios

• Read manuals, write documents in prescribed formats, and present information clearly

• Understand and follow complex, multi-step written and oral instructions

• Apply knowledge of student attendance codes, regulations, and laws

• Demonstrate understanding of board policy and district, state, and federal regulations/laws

• Use appropriate business telephone etiquette

• Schedule activities and gather/collate data effectively

• Work flexibly with others in varied circumstances and diverse groups

• Analyze and solve problems by identifying issues and creating action plans

• Interpret data independently as needed

• Operate job-related equipment using defined methods

• Work with detailed data and meet deadlines under minimal supervision

• Communicate clearly in English with diverse groups

• Set priorities and adapt to frequent interruptions

• Maintain confidentiality and establish effective working relationships

ESSENTIAL FUNCTIONS:

• Inputs data into attendance software system for the purpose of ensuring accuracy of data.

• Maintains a variety of confidential records for the purpose of documenting students attendance and classroom behavior.

• Maintains automated student attendance system for the purpose of ensuring accurate tracking and documentation of student attendance.

• Obtains attendance records for student entry and exit from campus during school hours for the purpose of ensuring accurate reporting of excused absences and truancies.

• Performs general clerical functions for the purpose of providing to the substitutes proper attendance sheets for the day and entering the attendance for the substitutes.

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit pertaining to District 219.

• Prepares attendance-related reports and written materials for the purpose of conveying information regarding school and/or district activities and procedures.

• Processes documents and materials for the purpose of disseminating information in compliance with established administrative guidelines.

• Provides verbal or written feedback for the purpose of informing teachers and the Assistant Principals, of students behavior based on attendance.

• Provides attendance daily reports and disseminates to all teachers for the purpose of accurate classroom attendance.

• Researches discrepancies of attendance information and/or documentation for the purpose of ensuring accuracy of attendance data.

• Responds questions from a variety of individuals for the purpose of providing information and/or directions as may be required.

RESPONSIBILITY

Responsibilities include: working under limited supervision using standardized practices and/or methods; leading, guiding, and/or coordinating others; utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to impact the organization's services.

WORKING ENVIRONMENT

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25% standing. This job is performed in a generally clean and healthy environment.

REQUIRED TESTING CERTIFICATES

Job Fit Test

Grammar Test

Technology Test

TERMS OF EMPLOYMENT: 186 day work calendar

SALARY GRADE: S2

Apply online at: www.niles219.org

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Niles Township High Schools District 219 is an equal-opportunity employer. It is the policy and practice of District 219 to decide all matters relating to employment solely on the basis of the applicant's ability to perform the essential functions of the position. District 219 ensures equal employment opportunities regardless of race, creed, sex, sexual orientation, color, national origin, religion, age, or handicap.

The District has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making an application for an opening should contact the Assistant Superintendent for Human Resources.