New

Administrative Support Manager

The Pennsylvania State University
paid time off, sick time, remote work
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Aug 01, 2025
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICS The Department of Recreation, Park, and Tourism Management in the College of Health and Human Development at Penn State is seeking an Administrative Support Manager. Reporting to the Department Head, the final candidate will oversee day-to-day office administration, including the management of other full-time staff. Responsibilities: Hire, supervise, train, and evaluate support staff. Oversee promotion and tenure dossier preparation, sabbatical leave requests, and peer teaching review process. Oversee operational and administrative processes and monitor deadlines. Handle confidential materials related to salaries, recruitment of faculty, budgets, foreign national paperwork (i.e., visas), etc. Oversee proper budget expenditures, including restricted and general funds. Prepare the department's annual operating budget for submission to the Dean and Financial Officer. Approve financial documents, recommend funding plans, and provide post-grant management oversight. Liaison with college HR to manage all aspects of job searches for faculty, staff, and research personnel. Proxy for the department head on a variety of budgetary and personnel forms/documents. Gather data and provide information on various annual reports. Experience Requirements: The successful candidate should have excellent communication skills (both written and oral), organizational and problem-solving skills, the ability to act independently and as a member of a management team, and the ability to handle sensitive and confidential material. Proficiency in Microsoft Office programs, such as Word, Excel, and PowerPoint, as well as Adobe, is required. Experience with financial, student, and human resources systems is desired. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Associate Degree 8+ years of relevant experience, includes 3+ years of supervisory experience; or an equivalent combination of education and experience accepted Required Certifications: None Application Instructions: For full consideration, applicants must include a cover letter and resume with their application. BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $51,000.00 - $74,000.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. 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