Section Coordinator - Payment Card Strategy Coordinator

Lubbock

41823BR

Procurement Services

Position Description

Coordinates a section in a department that has institutional oversight responsibilities. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program or departmental project as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and/or students.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

About the Department and/or College

The Procurement Services department includes Strategic Acquisitions, Contract Management, Payment Strategies, Travel Services, PCard Services, Vendor Services, and Business Intelligence.

Procurement Services' mission is to provide excellent customer service while adhering to the highest ethical values in the purchase, receipt, and payment of goods and services in support of the University's mission and goals; to maintain resourceful practices that follow the laws of the State of Texas and to maintain and expand vendor relations that enable competitive and diversified vendor sources that will provide the best value to the University.

Major/Essential Functions

• Aid in implementing and adopting new policies, procedures, laws, and system updates and enhancements. Coordinate with stakeholders on any relevant and necessary changes that may impact current processes and timelines and conduct training.
• Substantiate financial transactions by auditing travel and PCard documents to ensure they comply with Federal, State, Local, and University policies and procedures.
• Assist with, and provide the necessary reports to meet University, State, and Federal requirements. Reporting deadlines vary but may include daily, weekly, monthly, quarterly, semi-annual, and annual reports of varying natures and gravity.
• Maintain exceptional customer service during written, spoken, and face-to-face interactions, both with customers and colleagues. Work with the appropriate business units (internal and external to Procurement) to ensure all issues are addressed promptly and appropriately. Maintain and project an approachable, open-minded, and respectful attitude as the customer (internal and external) front-line team member.
• Professionally and empathetically, address requests from customers and internal staff within a maximum of two business days. Maintain a balance between TTU Operating Policies and Procedures and customer benefits in decision-making.
• Continuously evaluate and identify opportunities to drive process improvements that positively impact the customer's experience.
• Assist in recruiting efforts to increase the adoption of Travel and Pcard policies and procedures to create efficiencies and create cost savings in compliance with the State of Texas and General Services Administration requirements.
• Research best practices and process efficiencies related to travel and purchasing. Attend travel/purchasing-related training and conferences to stay abreast of the latest industry's best practices.

Required Qualifications

Bachelors degree plus two (2) years related experience; OR a combination of education and/or related experience to equal six (6) years.

Preferred Qualifications

• Knowledge of bookkeeping/accounting procedures.
• Must possess good telephone and communication skills.
• Skilled in making and verifying mathematical computations rapidly and accurately.
• Ability to establish and maintain effective working relationships with other employees, departments, and with outside vendors.
• Must have some computer knowledge.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Occasional Duties

• Assist with generating reports, system testing, and revising operating policies and procedures.
• Take on additional tasks as assigned by the department Manager or Leadership to support team goals and organizational success.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Optional Attachments

Professional License/Certification, Recommendation/Referral, Other Documents Supporting Qualifications

Job Type

Full Time

Pay Basis

Hourly

Minimum Hire Rate

18.48

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

Travel Required

Up to 25%

Shift

Day

Schedule Details

8:00am - 5:00pm Monday through Friday

Grant Funded?

No

Job Group

Office and Admn Wkrs All Other

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

Air Force Specialty Code

3A1X1

Army Military Occupational Specialty Code

42L, 42E

Marine Military Occupational Specialty Code

0111, 0101

Navy Enlisted Classification Code

1802, 641X