Summary: This position will be responsible for providing administrative support to the Power Optimization team. Essential Duties and Responsibilities:
- Maintain calendar and contacts in Outlook
- Schedule and coordinate meetings including making travel arrangements
- Prepare of and other leaders monthly expense reports in Concur system and submission to senior management for approval
- Review of direct reports expense reports and time reporting
- Serve as department liaison with Service Desk/IT/HR when systems and equipment issues arise that impede employee work completion
- Manage weekly out-of-office calendar for division employees
- Gather monthly highlights and compile division highlight report
- Act as division "super-user" for MarketPlace billing system
- Ensure timely coding and submission of department invoices, including subscription, consulting, legal, and other various services and provide administrative support for the process flow of invoices through vendor payment
- Act as SharePoint Administrator - grant access to S/P, update home page, create folders or libraries as necessary
- General administrative duties such as handling phones, copies, faxes, scans, mailings, service desk requests, supply orders, etc.
- Maintain physical and digital records, including electronic filing of supply and other term contracts
- Act as mobile device POC
- Initiate and track new hire and employee office and equipment moves, coordinate office moves
- Schedule and coordinate interviews for outside candidates including coordinating travel with travel agency
- Train employees on Concur, eTime, WebEx, DOA, SmartSheets, etc.
- Coordinate building activities, holiday lunches, executive visits, quarterly update meetings, etc.
- Provide additional support where needed within the departments
- Act as resource for division on company policies and general knowledge
Requirements: Education and/or Experience, Knowledge, Skills & Abilities:
- High school graduate or equivalent
- 2+ years using computer systems, basic office equipment and working with multiple levels in an organization
- Enthusiastic, personable, professional, and positive attitude with capability to deal directly with people
- Solid time management skills, critical thinking capability, ability to handle multiple projects, meet deadlines, and function independently and efficiently in a fast-paced and demanding environment
- Strong attention to detail
- Problem solving and research skills, with ability to recognize issues and source solutions
- Ability to communicate clearly, verbally and written
- Excellent organizational skills and work ethic
- Flexibility with ability to work in a team setting supporting several people
- Professionalism in representing senior executives
- Must be able to maintain a high level of confidentiality
- Functional knowledge of Microsoft Office software: Outlook, Word, Excel, PowerPoint
Preferred Qualifications:
- College degree or some college experience
- 5+ years as an administrative assistant or equivalent
- Experience with Adobe Pro, Visio, a plus.
- Knowledge of SharePoint, Concur, SAP, OpenText, TM1, or any advanced data management or accounting software
- Notary Public
Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Usually, normal office working conditions.
- Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
- Occasional overnight travel may be required.
- Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.
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Energy Transfer LP
Aug 04, 2025