Docketing Clerk, IP Patent

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

The IP Docketing Clerk plays a critical role in supporting the firm's patent practice through accurate and timely docket management.This position requires initiative, sound judgment, and the ability to work independently with minimal supervision.The docketing clerk contributes to workflow continuity, is a strong team player who communicates proactively, and upholds firm values in all interactions. This position is remote.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Docketing Clerk within our Patent team, your responsibilities include, but are not limited to:

• Manage and distribute time-sensitive deadline reminders

• Maintain a tracking system to ensure timely follow-ups and responses

• Prepare docket reports for attorneys, clients, and the patent group

• Save, organize, and maintain electronic files in Net Document Management System in line with Docketing Dept. protocols

• Process and route scanned electronic correspondence to appropriate parties

What We're Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detailed Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

A high school diploma or equivalent is required. Candidates should have prior experience in IP docketing and be proficient in IP Docketing Software (e.g., IP Manager), as well as Microsoft Excel, Word, and Outlook. Attention to detail and strong organizational skills are essential, along with the ability to escalate issues appropriately when they exceed one's responsibilities. Candidates should possess a professional demeanor, a positive attitude, and the ability to work well under pressure. Excellent communication and interpersonal skills are also important. A commitment to the firm's policies and values, along with a willingness to contribute to a collaborative team environment, is expected. Candidates should be open to learning and training in various aspects of patent docketing. While previous experience in a law firm or legal environment is preferred, it is not mandatory. Regular and predictable attendance is a core requirement for this position, and candidates should be willing to work beyond standard hours as needed.

Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program.Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate.The salary range for this position is from $50,000 to $55,000, depending upon experience and location.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.