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Facilities Administrative Coordinator

The Pasha Group
United States, Texas, Irving
500 East John Carpenter Freeway (Show on map)
Aug 05, 2025
Description Position at The Pasha Group Information for California residents about our collection and use of job applicant personal information can be found here: Privacy Practices Facilities Administrative Coordinator - Keep Our Operations Running Smoothly, Safely & Seamlessly! Are you a highly organized administrative pro who thrives behind the scenes, making sure everything (and everyone) has what they need to succeed? JoinThe Pasha Group, a leader in logistics, shipping, and relocation services, as our next Facilities Administrative Coordinator. At Pasha, we know that operational excellence starts with the right environment. In this critical role, you'll manage mailroom activities, office supplies, facility service requests, and key corporate programs that keep our teams working efficiently and our offices running like clockwork. Be the Engine Behind Office Excellence You'll be the first line of support for facility needs, inventory upkeep, and administrative programs that impact teams across the company. Coordinate Facility Requests & Services Receive, track, and resolve requests for maintenance, repairs, and furniture replacements Monitor Property Management (PM) work orders and service schedules Support on-site safety and emergency preparedness drills Manage Mailroom Operations Process inbound and outbound mail, including certified and international shipments Maintain shipping equipment and oversee postage and courier services Track deliveries and provide support for missing or delayed packages Support Office Supply & Kitchen Inventory Maintain and replenish office, breakroom, and kitchen supplies Monitor supply room inventory and respond to purchase requisitions Keep shared areas clean, stocked, and ready for use Own Critical Administrative Programs You'll help manage key business tools that support financial efficiency, compliance, and company travel. Administer Corporate Credit Card Program Reconcile expenses, research exceptions, and ensure policy compliance Maintain vendor contact lists and approved supplier rates Support Travel & Vendor Programs Manage hotel, rental car, and service vendor agreements Oversee corporate shipping and travel accounts Advise employees on travel and policy questions Support Front Desk & Event Operations Receive visitors, manage calls, and oversee meeting room calendars Assist with set-up and clean-up of on-site events Maintain procedure manuals for all responsibilities What You Bring to the Table This role is perfect for someone who's detail-oriented, proactive, and ready to roll up their sleeves to keep a professional office humming. 2+ years in a mailroom, facilities, or office support role (corporate environment preferred) High school diploma or equivalent required; some college preferred Knowledge of shipping software, building maintenance, and inventory control Excellent organization, communication, and multi-tasking skills Strong math and accounting support skills Proficiency in Microsoft Office (Outlook, Teams, Word, Excel) Familiar with multi-line phone systems and receptionist responsibilities Be a Champion of Support & Service Your hands-on support will strengthen our workplace environment and make life easier for teams across the company. Independence & Initiative: Able to work with minimal supervision while managing competing priorities Collaboration: Partner with internal teams, vendors, and building managers to resolve issues quickly Customer Focus: Deliver responsive, helpful support to team members and visitors Live the Pasha Way: Uphold our values of Excellence, Honesty, Integrity, Innovation, and Teamwork Work Environment & Physical Requirements You'll be active, visible, and impactful in a professional setting. Location: Corporate office environment Physical Requirements: Lift/move items up to 50 lbs. Walk, crouch, and reach to maintain supplies and workspaces Use phones, computers, and standard office equipment regularly Travel: Occasional travel to local vendors or office sites as needed Ready to be the driving force behind a smooth, well-managed workplace? Join The Pasha Group* and help us build a better, smarter, more supported office-one task at a time.* Screening Requirements Background Checks Driving Record Review Must be fully vaccinated against COVID-19, except as prohibited by law. The information included in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive or exhaustive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. The Pasha Group family of companies are EOE/AA Employers - Minority/Female/Veteran/Disabled/and other Protected Categories The Pasha Group family of companies are EOE/AA Employers - Minority/Female/Veteran/Disabled/and other Protected Categories